Program Assistant (Public Works) chez City of Pomona, CA
City of Pomona, CA · Pomona, États-Unis d'Amérique · Onsite
- Professional
- Bureau à Pomona
About the Department
The City of Pomona Public Works Department is seeking a Program Assistant to support its large and dynamic Capital Improvement Program (CIP). This role helps keep more than 200 active projects on track by managing contracts, bids, invoices, budgets, and grant reporting. From preparing council reports to ensuring compliance with funding requirements, the Program Assistant plays a vital part in keeping projects moving forward. If you are detail-oriented, enjoy working with numbers and reports, and want to make a real difference in Pomona’s streets, parks, and community spaces, this is an excellent opportunity to join the team.
Ideal Candidate
The ideal candidate is detail-oriented, analytical, and comfortable working with numbers, databases, and reports in a fast-paced environment. They bring knowledge of public or business administration, budgeting, and payment processing, along with strong skills in data collection, analysis, and presentation. The successful candidate will be a clear communicator who can prepare reports, explain complex information, and work collaboratively with staff, outside agencies, and the community. Above all, they will be organized, accurate, and dedicated to providing excellent service while supporting the City’s vital infrastructure projects.
Why Choose Pomona?
The City of Pomona offers an outstanding benefits package designed to support both your career and quality of life. Highlights include a 4/10 work schedule with Fridays off, low-cost medical, dental, and vision coverage, and participation in CalPERS retirement. Employees also have access to a Deferred Compensation Plan, medical Flexible Spending Accounts (FSA), and tuition reimbursement to help further their education and professional growth.
The City of Pomona also offers competitive salaries and a structured salary increase plan. As a Program Assistant, you can:
- Enjoy a 5% salary increase on October 1, 2026.
Position Duties
Any combination equivalent to experience and training that provides the required knowledge, skills, and abilities would qualify. A typical way to obtain the knowledge, skills, and abilities would be:
Education and Experience
Education and Experience
- High school diploma or GED equivalency supplemented by two years of college-level coursework in business administration or closely related field.
- Five years of increasingly responsible administrative support experience.
Successful candidates will have the following work experience: Proficient in Excel and Access type database programs; experience preparing correspondence, memoranda, administrative summaries, and staff reports; budget development/monitoring; and experience performing data collection and statistical analysis.
Competencies
The following list represents the core competencies needed for success in this position.- Attention to Detail: Focusing on the details of work content, work steps, and final work products.
- Adaptability: Responding positively to change and modifying behavior as the situation requires.
- Writing: Communicating effectively in writing.
- Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
- Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
- Reading Comprehension: Understanding and using written information.
The full job description can be viewed in its entirety by clicking here: Class Specifications | Program Assistant | Class Spec Details
Minimum Qualifications
- Provide staff support to assigned program(s) within a division or department including coordinating and organizing the associated services and activities; recommend organizational or procedural changes affecting support activities; develop, maintain, and utilize databases and reports; recommend improvements in work methods, techniques, systems, and equipment.
- Conduct, coordinate, supervise, and monitor special projects, assignments, and activities; collect, survey, compile, and analyze information from various sources on a variety of issues related to program(s) in assigned area; write reports which present and interpret data; identify alternatives; make and justify recommendations.
- Serve as the primary resource for information regarding policies, procedures, objectives, and operational functions of assigned area(s); interpret department regulations, policies, and procedures; make decisions requiring specialized knowledge of department programs, practices and operations.
- Handle inquiries on the telephone and in person; answer questions and provide information where judgment, knowledge, and interpretation are called for; resolve complaints and refer callers to appropriate source as necessary.
- Perform a variety of administrative duties for professional and management staff; respond to routine letters and general correspondence; compose letters, memoranda, and reports pertaining to standard policies and operations; represent management/program at meetings with other divisions, departments, outside agencies, and the general public, as assigned.
- Coordinate assigned services and activities with other programs, divisions, departments, outside agencies/organizations, the public, and government officials to enhance the effectiveness of assigned area(s).
- Monitor and balance various accounts, verifying availability of funds and classification of expenditures. Initiate and maintain a variety of resource materials, files, and records related to assigned program(s); maintain control files on matters in progress; maintain and update resource materials.
- Monitor and assist in the preparation of assigned budget(s) including recommending expenditures for designated accounts and monitoring approved budget accounts; review financial condition of assigned program(s) and recommend/initiate corrective action to ensure financial integrity.
- Perform related duties and responsibilities as assigned.
Other Qualifications
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations.
Open & Promotional Recruitment
This recruitment is open to external candidates as well as any City of Pomona employee not serving an initial probationary period and any other hourly City employee.
Application Process
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.
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Application Process
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.
To complete your application for this position, you will be prompted to respond to supplemental questions. Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application. The information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
