Program Assistant (Public Works) na City of Pomona, CA
City of Pomona, CA · Pomona, Estados Unidos Da América · Onsite
- Professional
- Escritório em Pomona
About the Department
Ideal Candidate
The ideal candidate is detail-oriented, analytical, and comfortable working with numbers, databases, and reports in a fast-paced environment. They bring knowledge of public or business administration, budgeting, and payment processing, along with strong skills in data collection, analysis, and presentation. The successful candidate will be a clear communicator who can prepare reports, explain complex information, and work collaboratively with staff, outside agencies, and the community. Above all, they will be organized, accurate, and dedicated to providing excellent service while supporting the City’s vital infrastructure projects.
Why Choose Pomona?
The City of Pomona also offers competitive salaries and a structured salary increase plan. As a Program Assistant, you can:
- Enjoy a 5% salary increase on October 1, 2026.
Position Duties
Education and Experience
- High school diploma or GED equivalency supplemented by two years of college-level coursework in business administration or closely related field.
- Five years of increasingly responsible administrative support experience.
- Attention to Detail: Focusing on the details of work content, work steps, and final work products.
- Adaptability: Responding positively to change and modifying behavior as the situation requires.
- Writing: Communicating effectively in writing.
- Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data.
- Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
- Reading Comprehension: Understanding and using written information.
Minimum Qualifications
- Provide staff support to assigned program(s) within a division or department including coordinating and organizing the associated services and activities; recommend organizational or procedural changes affecting support activities; develop, maintain, and utilize databases and reports; recommend improvements in work methods, techniques, systems, and equipment.
- Conduct, coordinate, supervise, and monitor special projects, assignments, and activities; collect, survey, compile, and analyze information from various sources on a variety of issues related to program(s) in assigned area; write reports which present and interpret data; identify alternatives; make and justify recommendations.
- Serve as the primary resource for information regarding policies, procedures, objectives, and operational functions of assigned area(s); interpret department regulations, policies, and procedures; make decisions requiring specialized knowledge of department programs, practices and operations.
- Handle inquiries on the telephone and in person; answer questions and provide information where judgment, knowledge, and interpretation are called for; resolve complaints and refer callers to appropriate source as necessary.
- Perform a variety of administrative duties for professional and management staff; respond to routine letters and general correspondence; compose letters, memoranda, and reports pertaining to standard policies and operations; represent management/program at meetings with other divisions, departments, outside agencies, and the general public, as assigned.
- Coordinate assigned services and activities with other programs, divisions, departments, outside agencies/organizations, the public, and government officials to enhance the effectiveness of assigned area(s).
- Monitor and balance various accounts, verifying availability of funds and classification of expenditures. Initiate and maintain a variety of resource materials, files, and records related to assigned program(s); maintain control files on matters in progress; maintain and update resource materials.
- Monitor and assist in the preparation of assigned budget(s) including recommending expenditures for designated accounts and monitoring approved budget accounts; review financial condition of assigned program(s) and recommend/initiate corrective action to ensure financial integrity.
- Perform related duties and responsibilities as assigned.
Other Qualifications
Application Process
Screening of qualifications and "most qualified" is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. Applications that are not entirely completed may be rejected. This recruitment may also establish a list for future vacancies.