PMO Planner chez iCoTech Services

Role:  PMO Planner 
Reports to:  Delivery Manager 
Hours:  Part-time - 3 days per week (24 hours) 
Salary:  £35K (pro rata) 

Company Overview 

 

iCoTech is a Microsoft Gold Partner based in Cardiff. We build Project & Portfolio Management solutions using the Microsoft Power Platform and Planner, helping public-sector clients such as IPO and South Wales Police to close the productivity gap, improve insight, and mature their PMOs. 

Job Description 

 
We're at an exciting stage of growth, working with a talented team with a clear vision. If you're ready to help drive the next chapter of our journey—we’d love to hear from you. 

About the Role 

 
We’re looking for a detail-oriented PMO Planner to join our Project Delivery Team. This role is critical in ensuring robust planning, scheduling, and reporting across our portfolio of projects. You’ll work closely with consultants, stakeholders, and senior leaders to develop and maintain project plans in Microsoft Project Online (POL). These plans feed into timesheets and generate resource models to align with current delivery plans. 

Key Responsibilities 

• Develop and maintain all POL project plans in collaboration with
  the
  team. 

• Track progress against milestones and tasks, highlighting risks, dependencies, and issues. 

• Ensure accurate plans are in place so timesheets and project tasks can be shared with wider teams. 

• Collaborate with stakeholders to improve forecasting accuracy and delivery performance. 

• Coordinate schedule updates, resource allocations, and critical path analyses. 

• Support governance processes by preparing materials for PMO meetings. 

• Ensure consistency of planning standards, tools, and templates across the PMO. 

• Utilise POL capacity planning and Power BI reports to analyse weekly, monthly, and quarterly resourcing models. 

• Identify gaps or over-allocation of resources. 

Essential Skills & Experience 

• 2+ years’ proven experience in project planning within a PMO or large-scale project environment. 

• Strong knowledge of planning tools (e.g., Microsoft Project Online, Dynamics 365). 

• Excellent organisational and analytical skills with strong attention to detail. 

• Ability to manage multiple priorities and work to tight deadlines. 

• Excellent communication and stakeholder engagement skills. 

• Familiarity with project management methodologies (e.g., PRINCE2, Agile, or PMI frameworks). 

• Advanced MS Excel and PowerPoint skills for reporting and presentations. 

Desirable Skills & Experience 

• Experience in tech, SaaS, or professional services industries. 

• Understanding of resource management and portfolio planning. 

• Knowledge of risk management and change control processes. 

• Power BI experience. 

Why Join Us 

• Opportunity to influence project delivery across a diverse portfolio. 

• Work within a supportive, collaborative PMO environment. 

• Professional development and career growth opportunities. 

• 25 days annual leave (pro rata). 

• Remote working, with the expectation of coming into the office 1-2 days per month.