AP/AR Specialist chez None

AP/AR Specialist

The Accounts Receivable & Accounts Payable Specialist  is responsible for performing advanced financial, clerical, and administrative duties related to the processing of accounts receivable and accounts payable transactions. This role ensures the accuracy and timeliness of payments and receipts, reconciles accounts, monitors aging, and provides support to internal and external stakeholders. The Level II designation reflects a higher degree of independence, problem-solving, and complexity of tasks compared to entry-level positions.

Key Responsibilities

Accounts Payable

• Review, code, and process vendor invoices in accordance with company policies.
• Ensure accuracy of purchase orders, receiving documents, and invoice approvals.
• Process weekly check runs, ACH, and wire transfers.
• Maintain vendor files and respond to vendor inquiries regarding payments.
• Monitor accounts payable aging and resolve discrepancies promptly.
• Assist with 1099 preparation and reporting.

Accounts Receivable

• Prepare and send customer invoices in a timely and accurate manner.
• Apply customer payments to accounts, including checks, ACH, credit card transactions, and wire transfers.
• Monitor aging reports and proactively follow up on overdue accounts.
• Research and resolve customer payment discrepancies.
• Communicate with customers regarding billing inquiries, disputes, and payment status.
• Support monthly, quarterly, and annual closing activities.

General & Cross-Functional

• Reconcile accounts payable and receivable ledgers with the general ledger.
• Support audits by providing requested documentation and reports.
• Maintain compliance with internal controls and financial policies.
• Identify process improvement opportunities and assist with implementation.
• Provide training and guidance to junior accounting staff as needed.

Qualifications

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Equivalent work experience accepted.
• Experience: 3–5 years of hands-on experience in accounts payable and/or accounts receivable. Prior Level I accounting experience strongly preferred.
• Technical Skills:
  • Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle, or similar).
  • Strong Excel and Microsoft Office skills.
• Knowledge:
  • Solid understanding of GAAP principles related to AR/AP.
  • Familiarity with reconciliations, aging reports, and financial closing processes.
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent communication and customer service skills.
  • Ability to work independently and handle sensitive information with integrity.
  • Strong organizational and time-management skills.

Physical & Work Environment Requirements

• Standard office environment with extended periods at a computer workstation.
• Ability to lift up to 20 pounds occasionally (files, boxes, etc.).

Position Type & Expected Hours of Work

• Full-time, Monday–Friday.
• Hybrid (as applicable per company policy).