Office Administrator chez BWAY Corporation

Key Responsibilities

Administrative Support

• Welcome and assist all incoming visitors, providing name badges and safety equipment as needed
• Answer and direct all incoming phone calls professionally
• Receive, sort, and distribute incoming mail; prepare and process outgoing mail
• Support the Plant Manager and Operations Manager with daily administrative tasks and reporting
• Generate and maintain weekly/monthly reports, including Labor Cost per Lb. and temp labor summaries
• Process temporary labor timesheets and enter hours into EHS
• Track expenses and prepare weekly status reports
• Prepare, format, and distribute internal communications
• Coordinate hospitality for meetings and training sessions (e.g., meals, refreshments)

Employee & Facility Coordination

• Issue building access cards for new hires
• Track employee uniforms and manage related inventory
• Input monthly plant safety meeting minutes into EHS
• Mail employee birthday cards and assist with employee recognition programs
• Publish Employee of the Month updates for internal communications
• Maintain bulletin boards and digital presentations with up-to-date announcements and news
• Order and manage office supplies; ensure cleanliness and organization of common areas

Accounts Payable / Receivable (AP/AR)

• Process incoming receivables and maintain logs and documentation
• Manage Basware workflow for accounts payable; ensure timely vendor payments
• Complete month-end accruals and plant spending reports
• Investigate and resolve invoice discrepancies
• Support new vendor setup and records maintenance

Other Duties

• Participate in special projects and tasks as assigned by management

Qualifications

• High School Diploma or equivalent required; college coursework or degree preferred
• 3+ years of administrative support experience in a fast-paced environment; plant or manufacturing setting strongly preferred
• SAP and workflow management experience required; Basware experience highly desirable
• Proficient in Microsoft Office, especially Excel (data entry, spreadsheets, calculations)
• Strong written and verbal communication skills with excellent interpersonal abilities
• Detail-oriented with strong problem-solving and organizational skills
• Ability to work independently while effectively managing multiple priorities
• Professional demeanor with a proactive, self-starter mindset
• Must be able to sit for extended periods and perform computer-based tasks efficiently

EEO Statement

Mauser Packaging Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, or disability.

Company