Production Coordinator chez In Touch Ministries

Production Coordinator (Programming Department)

Overview
The purpose of this role is to provide project management of shoots and projects within the Programming Department. This person will act as the bridge between the executive producer/producers and internal clients, as well as external partners such as talent agencies, vendors, and select crew members.

Essential Duties & Responsibilities

• Book travel logistics (flights, hotels, rental vehicles, etc.) for shoots.

• Coordinate craft services and/or catering for shoots.

• Obtain crew as needed for shoots (PAs, makeup artists, wardrobe, art directors—excluding all non-camera, lighting, and grip crew).

• Partner with producers on all aspects of shoots.

• Coordinate with ITM Facilities for in-house shoot needs.

• Collaborate with Workplace Systems for production-related logistics.

• Work with talent agencies and assist producers in procuring talent for spots/stories.

• Create, manage, and distribute call sheets.

• Attend all project meetings and shoots as needed, providing on-site and/or office support.

• Retrieve talent, crew, and equipment invoices post-shoot.

• Support post-project objectives, ensuring all final stories/spots are uploaded to Cantemo with correct file names and metadata.

• Handle final scripts, archiving them to the shared drive for editors and international use.

• Assist in budget actualizations once shoots/projects are complete.

Note: This job description does not imply these are the only duties of the position. Additional responsibilities may be assigned by leadership as needed.

Work Schedule

• In-office: Tuesday, Wednesday, and Thursday

• Remote option: Monday and Friday (most weeks)

• Flexibility required for shoots, travel, weekends, and occasional overnights

Supervisory Responsibilities

None

Reports To

Executive Producer

Ideal Qualifications

• College degree in communications, film, or TV production

• 3–5 years of production experience (preferably in a similar role)

• Strong interpersonal skills; able to work effectively with diverse personalities and backgrounds

• Highly organized with strong attention to detail

• Working knowledge of Microsoft Office Suite (including TEAMS); budgeting software knowledge such as Showbiz, Movie Magic, or Gorilla a plus

Expectations

• Loves Jesus and desires to spread the gospel and build disciples

• Flexible and adaptable, with a “whatever it takes” attitude

• High level of initiative and proactive approach to work

• Committed to performing job duties with excellence and timeliness