Construction Project Admin Assistant (Oklahoma City, OK, US, 73120) chez Love's Travel Stops

Req ID: 471104  

Benefits: * Fuel Your Growth with Love's - company funded tuition assistance * Paid Time Off * 401(k) – 100% Match up to 5% * Medical/Dental/Vision Insurance after 30 days * Competitive Pay * Career Development *

Welcome to Love's! Our Construction and Remodels team is currently seeking an Administrative Assistant to support our Construction Project Managers. This role involves a variety of operational and clerical tasks, helping ensure smooth project execution and team coordination. 

Job Functions:

• Responsible for requesting quotes, obtaining Construction Project Manager (CPM) approvals, and sending contracts to subcontractors.
• Responsible for processing monthly progress billings, change orders and project specific invoices as well as obtaining CPM approvals and resolve any discrepancies on these documents.
• Responsible for documenting all needs for reimbursement from vendors & suppliers for damaged or loss of equipment to include project extra’s and coordinating reimbursement with the vendor or supplier.
• Work with architects, general contractors, and suppliers to address issues on service warranties, architectural plans and equipment specs under the direction of management team members.
• Act as a liaison with contractors and vendors from time of contract award to job completion.
• Maintain updated information in construction project management software solution.
• Provides records of certificate of insurance and warranties for company records.
• Coordinate with purchasing department on equipment release, delivery, receipt confirmation and associated documentation as needed.
• Communicate with purchasing manager about delivery and quality that was provided by suppliers.
• Use SAP for issuing purchase orders.
• Use multiple software solutions to aid in project management in coordination with assigned CPMs.
• Other duties assigned as needed.

Experience and Qualifications:

• HS Diploma or equivalent required
• At least 6 months of admin assistant/clerical office experience is highly preferred.
• Basic accounting, purchase order, and invoicing experience is highly preferred.
• Experience with using MS Excel is required.
• Project coordination experience is preferred.
• Construction industry experience is preferred.
• SAP experience is preferred.

Skills and Physical Demands:

• Hard skills: proficient in MS Office - MS Excel and MS Outlook; basic accounting, ability to interpret architectural plans, knowledge of construction processes or procedures, construction project management software solutions.
• Soft Skills: Strong time management and organizational skills to meet critical deadlines, strong work ethic, good written and verbal communication, flexibility to adapt to new situations or challenges, must work well under moderate stress and as a team player.
• Typical Physical Demands:
• Requires prolonged sitting, some bending and stooping.
• Occasional lifting up to 25 pounds.
• Manual dexterity sufficient to operate a computer keyboard and calculator.
• Requires normal range of hearing and vision

Work Schedule:

• Work Days: Monday-Friday (full-time position, 40 hours per week)
• Work Hours: This position offers flextime, so you can choose for your work hours to be either from 6:30am-3:30pm, 7am-4pm, 7:30am-4:30pm, or 8am-5pm.
• This position is located at Love's corporate office in OKC (10601 N Pennsylvania Ave, OKC, OK, 73120)

Our Culture: 

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.

Job Category: Corporate