Harvey, Inc. - Construction Bid Coordinator chez Harvey, Inc.

Position: Construction Bid Coordinator

Classification: Full-Time, Non-Exempt / Hourly

Reports To: Administrative Director

Schedule: Monday – Friday 

About our Company:  Harvey USA provides commercial construction services throughout the western United States, exceeding expectations by delivering innovative construction solutions for a broad range of clients that demand excellence.

About the Role:  Responsible for to ensuring all completed bids meet the customer's contract requirements. The Bid Coordinator maintains, supports, and completes the entire bid process, working with other team members and others by supporting employees.

Results-oriented, hands-on professional with the ability to deal effectively and interact well with customers, subcontractors, and employees. Must have the ability to resolve problems/conflicts diplomatically and tactfully.

Essential Functions:

• Provides singular bid support to subcontractors with the scope and overall type of project
• Leads the bid solicitation process, orders print, and follows up on phone calls with sub-contractors
• Tracks bids, updates bid list, maintains sub-contractor list, and updates Sage database as needed
• Maintains a thorough understanding of the construction and breakdown of various trades
• Maintains office functions through constant and thorough communication
• Solicits and qualifies subcontractor proposals to ensure compliance with contract documents
• Prepares, reviews, and distributes subcontractor bids
• Creates and maintains Bid Binders for all active and archived jobs
• Manages project closeout and obtains all files, all completed bid and contract paperwork
• Maintains effective and professional relationships with subcontractors
• Contributes to team effort by accomplishing related work, as needed.
• Obtain, track, and manage Subcontractor’s Licenses, W-9s, Tax Documents for current or potential contractors
• Provides support, including but not limited to daily filing, scanning completed bid binders, and phone coverage

Other:

· Perform other job-related assignments as required that may be scheduled or unscheduled.

Knowledge, Skills & Abilities:

· 1+ Years of experience in the construction industry is a plus

· Proficient in Microsoft Office, i.e., Excel, Word, & Outlook

· Experience in Sage 100 and Bid Mail a plus

· Positive attitude and team player

· Highly organized with strong emphasis on self-motivation and analytical skills

· Strong interpersonal skills with confidence to interact with executive-level external and internal clients

· Exceptional communication skills, both oral and written

· Ability to identify and manage priorities

· Capable of multitasking and the ability to work in a team environment as well as independently

· Exhibits highly developed ability to follow up on multiple projects

· Keen problem-solving and listening skills

· Experience in the bid process with subcontractors and estimators is helpful

· Ability to read blueprints and job plans

· Able to interpret construction documents

Physical Demands and Requirements:
 

~Occasionally may require physical labor such as picking up and moving items up to 10lbs

~Regular office noise level

~Frequent sitting

~Some walking, carrying, bending, and stooping

This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.

Want to work in a friendly, fast-paced environment where opportunities for advancement abound?
We believe that a diverse culture means more than just recognizing our differences. A truly diverse culture allows you the opportunity and freedom to be yourself. We are committed to celebrating diversity and to fostering a diverse working community.
 

All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Equal Opportunity Employer D/F/M/V.