Administrative Assistant chez Wilkins Miller

Description

Wilkins Miller, the largest accounting and advisory firm headquartered in the Mobile Bay region, is looking for a talented Administrative Assistant to join our award-winning team.

At Wilkins Miller, we are more than just a great place to work. Our people thrive and careers grow. We support long-term goals with professional development, generous paid time off, community service hours, and a strong focus on work-life balance.

About the Role
Our administrative assistants support the daily operations of our accounting staff and the firm. Responsibilities may include:

· Conducting research and handling information requests

· Preparing client deliverables and correspondence

· Scheduling meetings, coordinating travel, and maintaining records

· Greeting visitors and answering calls

· Managing continuing professional education tracking and purchasing

· Training student assistants and providing backup for reception

We are seeking a driven, adaptable professional with a passion for helping others succeed.

Requirements

Responsibilities include but not limited to:

• Provide general administrative support to multiple service areas including the billing department and firm operations
• Manage client documents, reports, and tax forms
• Act as a backup for receptionist and other administrative tasks.
• Assist with busy season preparation, including extensions and client communications
• Assist with client engagement setup by entering and maintaining accurate data in the firm’s billing and administrative systems
• Generate, review, and distribute client bills in coordination with the Billing Coordinator and engagement teams
• Monitor billing processes to ensure accuracy and timeliness of invoices
• Track and resolve billing discrepancies or issues in collaboration with internal staff
• Provide administrative support to the billing department and firm operations as needed
• Maintain organized billing records and documentation in compliance with firm policies
• Train and oversee other assistants supporting the billing function
• Serve as back-up support for other administrative staff within the department

What You’ll Need:

• 3+ years of experience in an administrative role, preferably in a professional services firm.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe.
• Strong verbal and written communication abilities.
• A professional demeanor and the ability to multitask in a fast-paced environment.

Why Wilkins Miller?

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• Work-life balance with generous PTO and community service hours.