Administrative Assistant presso Wilkins Miller
Wilkins Miller · Mobile, Stati Uniti d'America · Onsite
- Professional
- Ufficio in Mobile
Description
Wilkins Miller, the largest accounting and advisory firm headquartered in the Mobile Bay region, is looking for a talented Administrative Assistant to join our award-winning team.
At Wilkins Miller, we are more than just a great place to work. Our people thrive and careers grow. We support long-term goals with professional development, generous paid time off, community service hours, and a strong focus on work-life balance.
About the Role
Our administrative assistants support the daily operations of our accounting staff and the firm. Responsibilities may include:
· Conducting research and handling information requests
· Preparing client deliverables and correspondence
· Scheduling meetings, coordinating travel, and maintaining records
· Greeting visitors and answering calls
· Managing continuing professional education tracking and purchasing
· Training student assistants and providing backup for reception
We are seeking a driven, adaptable professional with a passion for helping others succeed.
Requirements
Responsibilities include but not limited to:
- Provide general administrative support to multiple service areas including the billing department and firm operations
- Manage client documents, reports, and tax forms
- Act as a backup for receptionist and other administrative tasks.
- Assist with busy season preparation, including extensions and client communications
- Assist with client engagement setup by entering and maintaining accurate data in the firm’s billing and administrative systems
- Generate, review, and distribute client bills in coordination with the Billing Coordinator and engagement teams
- Monitor billing processes to ensure accuracy and timeliness of invoices
- Track and resolve billing discrepancies or issues in collaboration with internal staff
- Provide administrative support to the billing department and firm operations as needed
- Maintain organized billing records and documentation in compliance with firm policies
- Train and oversee other assistants supporting the billing function
- Serve as back-up support for other administrative staff within the department
What You’ll Need:
- 3+ years of experience in an administrative role, preferably in a professional services firm.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe.
- Strong verbal and written communication abilities.
- A professional demeanor and the ability to multitask in a fast-paced environment.
Why Wilkins Miller?
- Competitive salary and benefits package.
- Opportunities for career growth and professional development.
- Work-life balance with generous PTO and community service hours.