Executive Assistant & Office Manager chez 1440 Foods Manufacturing

1440 Foods is a sports and active nutrition company on a mission to help energize people to unleash their potential with a focused portfolio of accessible, great-tasting health and wellness brands: Pure Protein® nutrition bars; and Body Fortress® high efficacy protein powders; MET-Rx® high-performance meal replacements; and FitCrunch® delicious high protein snacks. Join our fun, fast-paced company to be a part of growing 1440 Foods into the future!

Position Overview:

The Executive Assistant & Office Manager will be integral member of our company, partnering closely with our Executive Leadership to support our CEO’s vision and priorities. This role will be the primary contact for the CEO’s calendar, organizing and coordinating executive communications and activities. It will have the opportunity to work independently on projects from start to finish and handle a wide variety of activities and confidential matters with utmost discretion. The ideal candidate will be creative, have excellent judgment, and enjoy working in a fast-paced environment.

Job Responsibilities:

• Manage CEO calendar and meeting organization.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Support preparation of internal communications, including Town Hall presentations and internal emails.
• Manage office by keeping up with office supply inventory and overall organization and condition.
• Plan company in-house and/or off-site activities – team building, celebrations, Board meetings, etc.
• Manage contract and price negotiations with office vendors and service providers.
• Manage the company T&E budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Support Leadership Team with key requests.
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Manage all event operations (preparing venue, invitations/RSVPs, and logistics, etc.).
• Oversee event happenings and act quickly to resolve problems.

Skills, Knowledge & Abilities:

• Strong written and verbal communication skills
• Proficient with all MS Office tools
• Strong organizational and time management skills in a fast-paced environment
• Ability to operate with autonomy, bringing creative ideas and recommendations to projects
• Ability to build and maintain budgets
• Strong collaboration skills

Education & Experience:

• 3+ years’ experience as an Executive Assistant, Personal Assistant, or Front Office Manager

Salary for the Executive Assistant & Office Manager starts at $88,000 per year.

Why Join Us?

• Opportunity to lead a critical function in a growing mid-size CPG company.
• Collaborative and entrepreneurial work culture.
• Competitive compensation and benefits package.
• Career development and growth opportunities.

If you’re a highly organized, proactive professional who thrives in a dynamic environment and enjoys supporting executive leadership while keeping operations running smoothly, we’d love to hear from you.