Lower School Admission Coordinator chez Collegiate School

The Lower School Admission Coordinator is an integral part of the admission team, working closely with all members of the admission office, prospective families, and partnering offices.  This position works throughout the admission cycle to support prospective parents, from inquiry to enrollment, with a primary focus on process management and customer service through clear, frequent, and proactive communication. The Coordinator also serves as the first face of the Lower School Admission Office, welcoming prospective parents, current parents,  and faculty and staff while fostering close relationships by participating as an active member of the broader community. This 12-month, full-time position works under the guidance of the Director of Lower School Admission and reports to the Director of Admission & Enrollment Management. 

General Responsibilities Include: 

• Application Management  - manage application and documentation of all prospects

• Communication Management - Manage communication with Lower School prospective families using multiple methods of communication including, but not limited to, welcome calls, scheduling bulk emails, managing bulk mailing, answering incoming calls, and responding to emails in a timely fashion

• Family Facing - be the warm and welcoming face of admissions at the point of entry, assisting all visitors in accomplishing their goal/reason for visit

• FinalSite Management - maintain the integrity of the admission database including student records and system setups with a high emphasis on accuracy and detail

• Website Management - update admission changes on the Collegiate website in accordance with the  information needed for the timing of the admission season

• Scheduling - coordinate scheduling of group tours and admission conferences

• Coordination - set up and coordinate with psychologists and prospective families on cognitive testing days

• Planning - Assist in planning, executing, and attending annual prospective family admission programs, testing days, yield events and new student transition events

• Collaboration - collaborate with partnering offices in the transition programming for students new to the Lower School

• Committee Support - support the Admission Committee with applicant status changes and notification management and execution

• Data Entry - enter necessary testing data into FinalSite throughout the admission season

• Meet regularly with admission teams (Lower School and full Admission Team) 

• Maintain, organize, and transfer files as needed throughout the admission season

• Organize bulk mailing of marketing materials to area preschools 

• Serve as an active member in various Admission organizations (AISAP, EMA, etc.) and participate in continuing professional development opportunities

• Support the Lower School admission office with flexibility during high volume and high traffic times 

• Oversee office orders throughout the year

• Manage and transfer files at the end of the season

• Coordinate with the MS/US Admission Office as needed concerning sibling files, scheduling, data management, website updates and file transferring

Successful candidates will possess the following qualifications and competencies:

• Bachelor’s degree required

• Minimum of 5-7 years of relevant work experience, or demonstrated knowledge of admission process, preferably at an independent school or university 

• Commitment to the ideals of a Collegiate education and diversity; must have an appreciation for serving the needs of an increasingly diverse population 

• Superior interpersonal, communication, analytical, and organizational skills

• Ability to work independently and as part of a high-performing team and maintain a sense of humor and enjoyment of the work 

• Genuine appreciation of children

• Proficiency in data management systems (SchoolAdmin/FinalSite a plus), computer applications (G-Suite), willingness to learn additional applications as needed 

• Ability to think strategically with poise and confidence in a fast paced environment

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world. 

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values.  Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate? 

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.