Pulp & Utilities Administrative Assistant chez ND Paper

Job Title

Pulp & Utilities Administrative Assistant

About Us

ND Paper, a leading paper product manufacturer in the US with approx. $1 billion annual sales, is a wholly owned subsidiary of Nine Dragons Paper (Holdings) Limited, the largest containerboard producer in China and Asia, with $10 billion annual sales.  We are an environmentally friendly company that manufactures various types of high-quality pulp, paper and paper-based packaging materials. Our mills in Rumford, Maine and Biron Wisconsin are integrated paper & pulp facilities, and our mill in Fairmont, West Virginia is one of only three in the world that produces air-dried, recycled pulp. Our fourth mill in Old Town, ME produces softwood kraft pulp. We are proud of our 1400 dedicated employees, who together produce more than 1.2 million short tons of pulp & paper annually.

Position Overview

The Pulp & Utilities Administrative Assistant will provide a wide range of administrative support, including scheduling, data entry, reporting, and purchase requisitions. Approximately 80% of the role will be dedicated to assisting the Utilities department, with the remaining 20% supporting the Pulp Mill. This position requires a proactive individual who can seamlessly move between locations and act as a resource for multiple teams. The successful candidate will excel in a fast-paced environment, balancing multiple responsibilities while ensuring safety and efficiency in all tasks.

Key Responsibilities:

• Demonstrate safety as a core value and establish a safe work environment by actively leading the safe execution of work. 
• Scheduling: Coordinate and schedule meetings, interviews, and appointments across multiple departments.
• Data Entry & Reporting: Accurately input and maintain data, generate reports, and assist with tracking department metrics.
• Purchase Requisitions & Service Entries: Process purchase requisitions and service entries as needed.
• Filing: Organize and maintain physical and electronic files, ensuring easy access to records.
• General Administrative Support: Provide general administrative assistance across Pulp & Utilities departments.
• Multitask: Serve as a resource to multiple teams, taking on tasks from all areas of the mill as needed.
• Physical Requirements: Ability to sit, stand, twist, and lift without assistance.
• Flexibility: Ability to move between locations as required.
• Safety: Ensure all work is performed in accordance with safety standards and company policies.
• Miscellaneous Tasks: Perform any other duties as assigned by supervisors or team leaders.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: 1-3 years of experience in an administrative or similar support role.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Systems Knowledge: SAP and ADP knowledge is a plus.
• Organizational Skills: Strong organizational skills with attention to detail and the ability to prioritize effectively.
• Communication: Excellent verbal and written communication skills.
• Adaptability: Comfortable working in a fast-paced, dynamic environment with the ability to juggle multiple tasks.
• Safety-Oriented: Strong commitment to safety and following workplace guidelines.

Work Schedule: Monday through Friday, 8:00 AM - 4:00 PM.

Attributes for Success 

• Hard work – tackle each task with determination, passion and creativity; the willingness to put in whatever effort is required to successfully complete the job at hand.
• Pursuit of Excellence – strive to consistently exceed expectations in our day-to-day work and outperform our competitors in the marketplace, regarding work and company achievements as a collaborative goal with the desire to go above and beyond.
• Integrity - treat the company and teammates with upmost respect, operating on strong moral codes to drive company values and culture. 
• Sense of Urgency – drive forward each day with speed, agility, and flexibility to capture unrealized opportunities and avoid potential risks for the business. 
• Entrepreneurial Spirit – act like an owner, challenging the status quo, asking the right questions, and actively seeking ways to innovate and improve.
• Adaptability – be fluid with ND Paper’s continuous evolution while driving change in a fast-paced environment, equipped with the ability to acclimate quickly. 
• Servant Leadership – set an example by implementing meaningful leadership with heart, empathy, foresight and stewardship.

ND Paper Benefits 

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance as well as voluntary benefits such as accident insurance, hospital indemnity, and critical illness for you and your family. 
• Financial protection benefits, including life insurance, disability insurance, and business travel accident insurance.  
• Tax advantaged accounts such as Healthcare and Dependent Care Flexible Spending Account (FSA).  
• Paid holidays, personal days, and vacation days to support work-life balance. 
• A 401K retirement plan with a company match and annual fixed contribution 
• Wellness programs with incentives and an on-site clinic available at our Rumford and Biron location.   

Enjoy competitive salaries, comprehensive health benefits, and paid time off. Discover more about our benefits and how we support our team by visiting 2025 Benefits. Come be a part of our team and grow with us!

Apply

Please submit your resume, and salary requirements to https://us.ndpaper.com/careers 

No unsolicited resumes - ND Paper does not accept unsolicited resumes from search firms or employment agencies. Any unsolicited resume you submit to us will immediately become the property of ND Paper. If you would like to become a recruiter for ND Paper, please contact us and we will agree in writing to terms and the specific job roles for which you are authorized to recruit.