School Secretary III chez Compton Unified School District, CA

Under the general supervision of a Middle School Principal or an Assistant Principal of an AdultCenter, acts as secretary leading clerical workers performing office functions including: reception, record- keeping, scheduling, supplying, machine operation including composition and mail distribution.

Meet, greet visitors, callers, pupils in person and on telephone; ascertain needs; provide materials/data/service or   refer/take messages; place calls to secure material/service/information; receive, sort, route mail; maintain order in school office; administer minor first aid/medication to injured, ill pupils, employees; call parents for pick-up when pupil is ill, injured, excluded, abandoned; provide support and attention to pupils; greet, assign, equip and orient substitute teachers; keep order in school office; place phone calls to request/relay important information.

 

Compile, collect and record data on appropriate forms/reports for: enrollment, time, attendance, accident reports, transfers, lunches and student body funds; design, set up and operate file systems including alpha, numerical, chronological, without index/cross reference.

 

Prepare/compose letters memos, activity programs, reports, bulletins, schedules, weekly and monthly calendars, surveys, proposals, student/teacher handbook, teacher objectives/evaluations by operating word processors   including personal computer and typewriter and copier equipment including duplicators, laminator, stencil maker; operate calculator, school bell systems and intercom; proofread for grammar, spelling, punctuation, completeness and accuracy.

 

Make appointments and record them; schedule use of facilities; reassign teachers to cover absences; set up weekly school calendar.

 

Estimate stock levels of office and classroom supplies; order supplies to maintain stock levels, calculate extension of prices; fill orders for classroom supplies; check incoming supplies to determine shortage issue to teachers/employees/students.

 

Assign, direct, control flow of work to clerical employee/students; evaluate/grade employees/students; train employees/students; assist in selection of clerical employees; conduct staff development meetings.

 

Perform other related duties as required.

Equivalent to graduation from high school. Two years full-time secretarial experience supplemented by vocational business courses. 

 

 

Must obtain a First Aid certificate prior to completion of probationary period.