Hybrid Finance Administrative Assistant chez Sanitas

Description

Job Summary

A Finance Administrative Assistant will play a crucial role in supporting the financial operations of the organization. They will be responsible for providing administrative assistance to the finance department, ensuring smooth day-to-day operations, and contributing to the overall efficiency of financial processes. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of financial procedures.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Administrative Support - Manage and organize financial records, documents, and reports. Coordinate meetings, appointments, and travel arrangements for finance professionals. Handle phone calls, emails, and correspondence related to finance matters. 
• Data Entry and Bookkeeping - Accurately input financial data into accounting software or spreadsheets. Assist in maintaining financial records and ensuring they are up-to-date. 
• Expense Management - Process and track employee expenses. Assist in reconciling credit card statements and receipts. 
• Financial Documentation - Assist in the preparation of invoices, purchase orders, and other financial documents. Maintain organized and accessible financial files. 
• Communication and Collaboration - Liaise with other departments. Communicate effectively with internal and external stakeholders. Collaborate with team members. Request Invoice approvals. 
• Compliance - Support the preparation of documentation for audits and financial reviews. 
• Helps coordinate team events, meetings and activities. 
• Incoming and outgoing mail management 
• Ensures the copier and stamp machine are working properly and coordinates service. 
• Supports Chief Financial Officer and Controller. 
• Assist in special projects as needed.

Qualifications

Supervisory Responsibilities

This position has no supervisory responsibilities.

Required Education

• Associates Degree in Accounting or Business Administration. 

Required Experience

• Proven experience as an administrative assistant or in a similar role (+4 years). 

Required Licenses and Certifications

• N/A

Required Knowledge, Skills, and Abilities

• Familiarity with basic financial principles and practices.
• Proficiency in using financial software and Microsoft Office applications.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.

Preferred Qualifications

• Oracle Fusion and R-12 prior experience is preferred. 

Financial Responsibilities

Budget Responsibilities

Languages

Travel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job the employee is regularly required to work standing up, walk, use hands to operate tools and equipment and must be able to exert regularly up to 10 pounds of force, frequently exert 30 pounds of force and occasionally exert 50 pounds of force to constantly perform the essential job functions. The employee will be frequently required to reach with hands and arms, bend, balance, kneel, crouch, crawl, push, and pull. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Environmental Conditions

Inside: The employee is subject to environmental conditions, protection from weather conditions but not necessarily from temperature changes. The worker is subject to noise; there may be sufficient noise to cause the worker to shout in order to be heard above ambient noise level.
 

Physical/Environmental Activities

Please indicate with an X the frequency for the activities that apply to the essential functions of the job based on the chart below. Please select Not Required for physical demands that aren’t essential to job performance.