Description

Job Description

Tribal Preference will be given in accordance with BRBRR Act Relating to Employment.

POSITION SUMMARY: This position involves maintaining the financial records of Bear River Band Child Support Services (BRBCSS); maintaining a child support case management system that will track, review, and enter child support orders, modifications, and payments received and disbursed; monitor client account balances; review individual and agency reports for federal and/or Tribal reporting as needed; review monthly customer statements; prepare agency reports for the BRBCSS receipting; reconciliation of accounts; and interpret financial statements and records. This position must have the ability to complete complex calculations and accurately certify financial records to clients, federal and/or Tribal agencies, and Tribal Council as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Allocate and distribute child support payments on a daily basis.
• Research and understand complex regulations and/or procedures and apply to child support financial distribution.
• Maintain accurate and complete financial records for each BRBCSS case where a child support court order has been established.
• Use accounting systems to store and retrieve child support financial data.
• Use multiple accounting systems for reconciling and distributing child support payments.
• Verify deposit, distribution, and payment reports daily to reconcile between financial systems.
• Prepare and provide certified account statements for each case, as assigned or requested.
• Ensure that all child support disbursements are accurate and are recorded in each cases’ financial record prior to disbursement of the collection.
• Send delinquency notices to clients who have not met their child support obligations pursuant to court orders.
• Review and accurately balance child support bank transactions against monthly statement and identify/research/correct any discrepancies.
• Maintain and modify Excel spreadsheet equations so accounts, debits, and charges accurately.
• Address any concerns or questions regarding the status of a child support account while maintaining confidentiality standards.
• Assist the Child Support Program Manager in completing all federal and Tribal reports.
• Access and understand the State of California automated child support system for tracking of account activity in inter-jurisdictional cases.
• Attendance at child support hearings in the Tribal Court, recording and note-taking of hearings as needed
• Ability to comprehend and interpret a variety of financial and legal documents including tax expense reports, case records, statutes, statistics, etc.
• Must accept confidentiality as a strict condition of employment.
• Ability to work with minimal supervision, well organized and able to handle multiple projects in a timely manner.
• Coordinate with other Bear River Band of the Rohnerville Rancheria departments to ensure accurate reporting and cross-collaboration.
• Other duties as assigned.

   AUTHORITY/SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION/EXPERIENCE:

• Must be eighteen (18) years of age.

• Must have High School diploma or its equivalent.

• Must have an Associates Degree in Accounting or Business:

• Or; equivalent combination of education and experience (Equivalent = two (2) year's direct experience to one (1) year of education.

• Must have 2/years of related experience in Microsoft Office and Excel.

• Prefer knowledge of Tribal, CFR, State and Federal laws applicable to the child support enforcement program.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Must be able to pass a criminal background/fingerprint check and be bondable.

COMPUTER OPERATIONS:

• Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.

LANGUAGE SKILLS:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES:

• Ability to operate standard office equipment (copier, fax, etc.).
• Must be able to work with American Indian people and be sensitive to their culture.
• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts of Bear River Band of the Rohnerville Rancheria.
• Provide leadership to others through example and sharing of knowledge/skill.
• Must be detail oriented.
• Must be able to work all shifts, weekends, holidays & special events as needed.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

ACKNOWLEDGMENT:

I have read this job description and fully understand the requirements set forth therein. I hereby accept this position and agree to abide by the requirements set forth and will perform all duties and responsibilities to the best of my ability.

Bear River Band of the Rohnerville Rancheria has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by the Bear River Band of the Rohnerville Rancheria as deemed appropriate. I further understand that my employment is at-will and thereby understand that my employment can be terminated at-will by the facility or myself, and that such termination can be made with or without notice.

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Qualifications