Hybrid Main Office Administrative Assistant chez Wabash Valley Online Application Consortium

Personal attributes in the areas of communication, collaboration, integrity, positive and personable approach. Will help create and promote a positive school culture with students, staff, community members, and visitors. Will be a team player that works in the overall best interest of the Bulldog community

Essential Duties and Responsibilities: 
 

• Serve as the first point of contact to students, staff, and the community with a customer service focus!
• Serve as the first point of school safety and security by answering the doorbell to check all visitors prior to  allowing them into the building.
• Run background checks for all field trips and visitors
• Assist with personal needs of children when required (first aid, administer authorized medicine, etc.)
• Sort & distribute daily mail and packages to staff
• Contact custodians and maintenance staff as needed for building related needs
• Prepare announcements at arrival & dismissal
• Prepare & process sign-in/out document for students & staff
• Organize subs for teachers daily. Communicate with staff at all times of the day/night regarding their need for a sub. Send a daily absence list out to all high school staff.  Maintain a spreadsheet of absences and submit to HR weekly.
• Manage daily attendance for students in SMS
• Order office and miscellaneous supplies for the high school
• Set and maintain bell schedule system
• Order PE Uniforms/distribute them to the students
• Collect laptop insurance fees/deposit
• Maintain compliance with all CCSC policies and procedures
• Upon completion of e-learning days, contact teachers for their attendance and manually enter them for the school
• Run attendance reports for administrators
• Update the phone extension list for the building
• Maintain a staff info sheet with birthdates, shirt sizes, etc.
• Update inactive folder years
•  Troubleshooting minor issues of the copy machines throughout the building and calling in repairs as needed
• Order and maintain all supplies for copiers
•  All other duties assigned by the principal & assistant principal

Benefits: PERF, 401A, 403B, Several Health Insurance Options, Vision Insurance, Dental Insurance, Wellness Clinic, Life Insurance, Disability Insurance

Education and/or Work Experience Requirements: 

• High school diploma or GED required

• Previous School Secretary experience preferred 

• Ability to interact positively with school and community

• Ability to operate a computer and related software and possess strong typing skills

Physical Requirements: 

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

• Must be able to talk, listen and speak clearly on telephone