Hybrid Payroll Administrator chez Western Pump

JOB TITLE

Payroll Administrator

 JOB TYPE: Full-time

DEPARTMENT: Payroll

POSITION REPORTS TO: HR Manager

POSITION LOCATION: Poway 

 JOB DESCRIPTION: The Payroll Specialist is responsible for accurately and efficiently processing employee payments, ensuring compliance with all applicable regulations, and maintaining accurate payroll records. This includes tasks such as collecting and verifying timekeeping data, calculating wages and deductions, and processing payments through direct deposit or checks. They also handle tax withholdings, deductions for benefits, and other adjustments to employee pay. 

 ESSENTIAL JOB FUNCTIONS: 

• Payroll Processing: Collect, verify, and enter employee time and attendance data into the payroll system. 
• Wage Calculation: Calculate wages, commissions, bonuses, and other compensation based on company policies and employment contracts. 
• Understands and applies Prevailing Wage Labor compliance regulations, to include California Prevailing Wages rules, Federal Davis Bacon Wages rules, Federal Service Contract Act Wage rules.
• Deduction Management: Process and manage payroll deductions for taxes, benefits, and other authorized withholdings. 
• Payment Processing: Prepare and distribute paychecks or direct deposit payments to employees. 
• Tax Compliance: Ensure compliance with all federal, state, and local tax laws and regulations, including timely remittance of payroll taxes. 
• Record Keeping: Maintain accurate and up-to-date payroll records and documentation. 
• Report Generation: Prepare various payroll reports for management and other stakeholders. 
• Issue Resolution: Address and resolve employee inquiries and issues related to payroll. 
• Compliance: Stay updated on changes to payroll regulations and ensure compliance with all applicable laws. 
• General Ledger Reconciliation: Reconcile payroll data with the general ledger and bank statements. 
• Always exercises discretion and maintains confidentiality of sensitive employee information.

 EXPERIENCE AND ABILITIES:

• High School Diploma or G.E.D., associate’s degree is preferred.
• PHR-CA certification preferred.
• Proven experience of 3 or more years of direct payroll processing experience.
• Thorough understanding of California Wage and Hour Laws, including exempt and non-exempt status, breaks and meal breaks, CFRA Leave laws etc.
• Working knowledge of payroll best practices.
• Experience with Labor Compliance as it applies to Prevailing Wage work highly preferred – this includes preparing Certified Payroll Reports and other Labor Compliance documents, uploading to DIR ecpr system, reporting fringes etc.
• Keen attention to detail including a high level of precision and data integrity awareness.
• Must have strong MS Office skills, including Excel and Teams.
• Proficiency in payroll software – ADP preferred.
• Successful experience in demonstrating tact, courtesy, a positive attitude, and maintaining cooperative relationships in all work interactions.
• Excellent written, verbal, and communication skills.
• Results-driven, sense of urgency, and high standard of professionalism.
• Strong problem-solving and decision-making skills.
• Excellent interpersonal and collaboration skills.

. JOB SAFETY REQUIREMENTS

• Follow and promote all safety protocols during work hours. Participate in Safety meetings and support safe processes.

 CORE VALUES:

• Must support and abide by our Core Values
  1. Be Passionate
  2. Earn Trust with Action
  3. Deliver Exceptional Value
  4. Be Humble
  5. Create Shared Success

 CORE COMPETENCIES:

• The following core competencies are essential for success in the role.
  1. Safety
  2. Communication & Listening
  3. Job Knowledge
  4. Customer Service
  5. Teamwork
  6. Dependability
  7. Initiative & Results Orientation
  8. Project and Task Management

 BENEFITS:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision Insurance
• Life insurance
• EAP
• Vacation
• Sick Leave
• Schedule:
• Monday to Friday
• Work Location: In person

 ESSENTIAL PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus

 TRAVEL REQUIREMENTS: N/A

 OTHER INFORMATION:

• Drug-testing and proof of citizenship or immigration status is a requirement of employment. The E-verify system is used to confirm employment eligibility. 
• Western Pump is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.