Job OverviewWe are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our non-profit organization in San Francisco. This remote-friendly position entails working 4 hours per day with flexible scheduling options between 9 AM and 5 PM, Monday through Friday, requiring in-person attendance on Mondays and Fridays, along with one remote day each week. Initially, this is a temporary role with the possibility of transitioning to a full-time position within approximately three months, at which point comprehensive benefits will be provided.Company Culture And ValuesOur organization is committed to fostering a supportive and collaborative work environment aimed at addressing the behavioral health needs of individuals facing homelessness or transitioning out of homelessness. We believe in team collaboration and client-centered services, emphasizing our mission to create a positive impact within the community.Key Responsibilities - Execute various operational tasks, encompassing purchasing, assembling, delivering, and installing supplies and equipment, while ensuring timely monitoring and distribution of shipments.
- Oversee general clinic and office operations, facilitating communication regarding staff schedules, rosters, and attendance to ensure departmental efficiency.
- Support onboarding activities for new staff by coordinating training sessions, managing system access, and addressing software-related issues.
- Manage departmental correspondence, including voicemail, mail, email, and meeting minutes.
- Screen and validate MediCal and MediCare eligibility.
- Maintain accurate tracking and communication of client referrals for effective service coordination and data collection.
- Conduct financial reconciliations of expenses, verify invoices, compile reports, and monitor compliance with budgetary constraints.
- Uphold precise record-keeping and database management to support quality assurance and compliance protocols.
- Manage staff transportation logistics and programmatic accounts.
- Distribute stipends to interns, volunteers, and program participants.
- Facilitate off-boarding processes for staff and oversee inventory management of equipment.
- Perform site visits to behavioral health clinics and administrative offices as necessary to ensure adherence to best practices in safety and compliance.
- Maintain confidentiality in handling sensitive information in accordance with HIPAA standards.
Required Skills - Proficiency in Microsoft Excel, including data analysis, graphing capabilities, and advanced spreadsheet functions.
- Competence in utilizing PC computers and related software.
- Strong verbal and written communication skills, capable of developing clear reports and correspondence.
- High-level organizational abilities and time management skills.
- Excellent customer service aptitude towards colleagues and external stakeholders.
- Ability to foster and maintain positive professional relationships internally and externally.
- Flexibility to effectively juggle multiple priorities in a fast-paced environment.
- Capacity to adapt to evolving conditions and high-pressure situations.
Qualifications - A minimum of three years of experience in an office setting is required.
- An annual TB test and completion of a fingerprint background check are mandatory for this role.
Career Growth OpportunitiesThis position provides an opportunity for professional development and career advancement within our organization as the role evolves towards a full-time capacity.Employment Type: Temporary
