Homeoffice Accounting Specialist presso University of North Florida

Department

Parking & Transportation Services

Compensation

$23.50 to Negotiable Hourly

 

General Description/Primary Purpose

The Accounting Specialist under the direction of the Assistant Director or above is responsible for managing the accounts receivable ledger, ensuring timely and accurate invoicing, and following up on outstanding payments. This role involves reconciling daily payments, overseeing annual permit balance billing, managing payroll deduction processes, and working with a collections vendor to recover outstanding debts.

The Accountant Specialist will also monitor and reconcile accounts related to parking ticket revenues and collections, ensuring compliance with internal financial policies. Additionally, the role includes customer service duties such as responding to inquiries and refund requests related to payroll deductions and assisting with special population groups' parking needs.

 

Job Functions:

 General Accounting Duties

• Reconciles daily office, kiosks and mobile app payments

• Oversee annual permit balance billing for contingent workers, retirees, direct service organizations and employees

• Responsible for depositing revenue received from events, citations payments and permits

• Manages all aspects of payroll deduction processes such as monitoring for employee separations, deductions changes, additions and cancellations

• Complies annual list of payroll deductions and submits to the accounting coordinator

• Maintains prorated schedule for in-office payments that mirrors payroll deduction pro-ration schedule

• Responsible for working with collections vendor on collecting outstanding debt from parking violations

• Monitor and reconcile accounts related to parking ticket revenues and collections

• Maintain compliance with internal financial policies

Customer Service and Office Administration

• Responds to customer inquiries and refund requests related to payroll deductions

• Assists the program coordinator on special population groups with parking needs, correspondences, permitting, sales and billing when needed

• Maintains tax exempt records for third party permit purchases

Parking Ticket Collections

• Track outstanding fines and initiate collection procedures for delinquent accounts

• Collaborate with parking enforcement, legal, and customer service teams to resolve disputes

• Responds to inquiries regarding parking ticket balances and payment options

• Analyze collection trends and recommend improvements to increase recovery rates

• Ensure compliance with internal financial policies

Marginal Functions

• Serves as an alternate for the Accounting Coordinator

• Assist with special projects as assigned

 

Required Qualifications

High school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

This position is remote. Employee should reside in the state of Florida as there may be times when an in person meeting is required.

 

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

 

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA ’ s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in - person training session. For more information concerning training or CSA designations, please contact the Clery Act Compliance Manager at (904) 620-1423 or [email protected].

 

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

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