Operations Manager presso FOUNDATION FOR THE CAROLINAS

Description

OUR MISSION | REMARKABLE IMPACT

Remarkable impact is the heart of Foundation For The Carolinas’ mission, and the driving force behind our mission is the collective impact of thousands of nonprofits, families, companies, and organizations who partner with us to amplify the power of giving.  

Read Charlotte is a community initiative that unites educators, community partners, and families to improve children’s reading from birth to third grade. We don’t run programs. We are a capacity-building intermediary that supports local partners to apply evidence-based knowledge about effective reading instruction and interventions, high-quality execution, continuous improvement, and data analysis to improve reading outcomes. Housed under Foundation For The Carolinas, Read Charlotte is a public-private partnership working to solve a collective action problem to build community capacity to improve literacy in Charlotte-Mecklenburg Schools (CMS). Read Charlotte is a time-limited initiative and is scheduled to sunset in 2030.

 HOW YOU’LL ADVANCE OUR MISSION | POSITION OVERVIEW  
 

 The Operations Manager will require strong organizational skills to support the organization’s core activities including finance, operations and administrative support. Success in this role requires strong finance and collaborative skills, attention to detail, systems thinking, dedication to teamwork, an ability to handle and prioritize multiple tasks, and a commitment to quality.

 YOUR UNIQUE IMPACT | ROLES & RESPONSIBILITIES  

Read Charlotte has a strong nine-member team that works collaboratively to advance our mission. The Operations Manager will provide day-to-day office management, finance/expense management and administrative support for Read Charlotte. Under the direction of the Deputy Director, below outlines key responsibilities of the Operations Manager.

Finance and Bookkeeping.

• Compile and reconcile monthly finance reports 
• Handle all invoices and payments for vendors, contractors and purchase card reports
• Oversee all phases of grant pledges, payments and reporting, as well as grant disbursement and financial tracking
• Serve as a primary point of contact for FFTC finance team
• Enter, code and reconcile all Concur reporting for team expense reports
• Create, monitor, update and forecast organization budget. 
• Conduct analysis, provide recommendations of key information and create visuals as needed to communicate with internal and external audiences about current budget, fundraising and financial forecasting.

ED Administrative and Advisory Board Support

• Assist the Executive Director with scheduling, including travel arrangements, as needed. 
• Support the coordination of internal and external meeting logistics including catering, reservations, materials, etc.
• Provides administrative support for the Advisory Board and related committees, including meeting scheduling and coordination, minutes and attendance, and preparation of meeting materials.

Office Operations

• Oversee day-to-day office operations by ordering supplies, reserving meeting rooms, and troubleshooting any issues
• Oversee the execution of all contracts (review of legal and obtaining necessary signatures) and electronic file management of team documents
• Make meeting and event arrangements (e.g. room reservations, presentation set-up, food, etc.), facilitate meeting logistics and post meeting arrangements (e.g. clean up, etc.).
• Manage ordering, inventory, and budget for office supplies and equipment. Accept and deliver all mail, packages and food deliveries.
• Make travel arrangements and complete travel reimbursements for the team.
• Coordinate new hire orientation (laptop distribution, office orientation, scheduling training as needed, procedures and policies, etc.) and facilitate operational departures.
• Cultivate and maintain operations relationships with internal and external departments and contacts.
• Manage and support team with CRM software and document storage processes and procedures.
• Other duties as assigned.

Requirements

WHAT YOU’LL NEED FOR SUCCESS: QUALIFICATIONS   

• At least five years work experience
• Bachelor’s degree, or equivalent combination of education and experience.
• Trustworthy, operates with the highest level of honesty, integrity and discretion handling confidential information, issues, and relationships with utmost professionalism.
• Comfortable working with diverse populations and people from different walks of life.
• Efficiently completes tasks with exceptional organization.
• Strong orientation toward achieving results, attention to detail, and proven ability to drive toward long-term goals.
• Advanced proficiency in Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint, etc.).
• Ability to work collaboratively and as part of a team.
• Ability to work independently, work well under pressure, and adhere to deadlines while balancing multiple projects.
• General ability to perform the essential functions and overall physical and mental requirements of this position, including stamina to perform tasks over extended periods.