Program Coordinator presso Avetta, LLC

SUMMARY 

Avetta’s SaaS platform connects the world’s leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights to improve supply chair risk and compliance. As a result, we foster sustainable growth for businesses and their supply chains globally. Our SaaS subscription software is used by 85k+ active customers in over 100 countries.   

The Program Coordinator will provide essential support to Avetta’s largest and most strategic global client program. Reporting to the Director, Program Management – and dually reporting to the Senior Director, Client Services, this role will assist with cross-functional coordination, maintain program documentation and tools, and help ensure timely task execution. This is an excellent opportunity for a motivated individual to gain experience in program operations within a dynamic SaaS environment. 

Candidates living within a commutable distance to Avetta’s Lehi Office located at 3300 N Triumph Blvd, Suite 800, Lehi, UT 84043 will be given preference and will be asked to follow a hybrid work schedule of three in-office days and two remote days each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Program Support & Coordination 
• Assist with tracking program activities and timelines. 
• Support cross-functional teams in completing assigned tasks. 
• Help maintain program trackers and action logs. 
• Documentation & Tool Administration 
• Organize and update program documentation using tools like Confluence, Wrike, and Jira. 
• Ensure documents are current and accessible to stakeholders. 
• Assist in creating templates and checklists for program use. 
• Stakeholder Engagement 
• Schedule internal meetings and prepare agendas. 
• Take meeting notes through Gong and distribute follow-up actions. 
• Help compile reports and presentation materials. 
• Process Improvement through received mentorship and Copilot 
• Suggest improvements to documentation and coordination practices. 
• Support implementation of efficient workflows. 

PREFERRED QUALIFICATIONS:  

• Up to 2 years of experience in a coordination or administrative role. 
• Familiarity with project management tools (Wrike, Jira, Confluence) is a plus. 
• Strong organizational and communication skills. 
• Ability to work with global, cross-functional teams. 

 IDEAL EDUCATION & TRAINING: 

•  CAPM or PMP PMI certified 

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