HR Coordinator presso Motability Foundation

Hours: 15 hours per week, working pattern can be flexible.

Salary: £30,500 per annum. (Pro rata to 0.4 full time equivalent)

Location: Harlow, Essex. Easily commutable from London Liverpool Street/Tottenham Hale Station. We offer a free minibus service from Harlow Town Train Station and free parking onsite.

About the role:

We are looking for a highly organised and proactive HR Coordinator to support our Human Resources team with day-to-day administrative tasks. This role plays a vital part in ensuring smooth HR operations and maintaining accurate employee records, while also providing support across recruitment, training, and employee relations. 

What you will be doing:

HR Operations & Administration:  

• Maintain accurate and confidential employee records in HR systems and files. 
• Manage HR databases, trackers, and systems, ensuring data is regularly updated and compliant with data protection policies. 
• Support with drafting HR-related documentation such as contracts, letters, and internal communications. 
• Coordinate employee lifecycle events (onboarding, changes, promotions, offboarding, and employee awards) and ensure timely processing of all documentation. 
• Respond to employee queries regarding HR policies, procedures, and systems in a timely and professional manner. 
• Assist with employee relations processes by scheduling meetings, taking notes, and preparing follow-up documentation when needed. 
• Provide support to the Equity, Diversity and Inclusion agenda.  
• Monitor and respond to emails in the HR inbox within 2 working days. 
• Raise purchase orders as needed. 

Recruitment Support:  

• Coordinate recruitment processes: schedule interviews, issue offer letters, contracts, and reference checks. 
• Ensure all onboarding documentation is received, processed, and securely stored. 
• Conduct pre-employment checks. 
• Set up new hires on learning platforms and internal systems. 
• Organise onboarding and induction programs.  

Training Coordination:  

• Support the HR Business Partner (OD Lead) with company training including: 

• Booking training courses. 
• Coordinating mandatory e-Learning and online courses. 
• Ensuring Learning Agreements are issued. 

Your experience:

• Highly organised with the ability to manage multiple tasks and priorities efficiently. 
• Excellent attention to detail and strong demonstratable administrative skills. 
• Strong interpersonal and communication skills. 
• Discreet and professional in handling confidential information. 
• Proactive and solution-oriented approach to problem-solving. 
• Comfortable working both independently and as part of a team. 
• Quick and adaptable learner who is keen to develop.  
• Familiar using database systems (HRIS/ATS/CRM or similar). 
• CIPD qualified or working towards a qualification would be advantageous but not essential.  

Benefits

⭐️ WHAT MOTABILITY FOUNDATION CAN OFFER YOU ⭐️

A career with Motability Foundation can offer you so much more than earning potential. We pride ourselves in offering some fantastic benefits and a culture to match, some of which includes;

🌞 Holiday – 26 days of holiday per year - with an option to buy/ sell up to five days.

❤️ Health and Wellbeing – We offer private health care with BUPA alongside an Employee Assistance Programme, eye tests, flu vaccinations, enhanced sick pay and discounted corporate gym membership. We take your physical AND Mental Health seriously, with our dedicated mental health first aiders you will have support and understanding from your colleagues.

🏡 Family Friendly – We offer enhanced Parental Leave inclusive of Adoption Pay and we understand that families require flexibility, we provide time off for dependants, flexible working hours and the option to work from home. Life Assurance is four times your salary.

🌈 Diversity and Inclusion - We value everyone’s unique qualities and celebrate having a diverse and inclusive culture where everyone feels safe to be their authentic selves, no matter their age, ethnicity, religion, gender identity, sexual orientation, disability status, neurodiversity or otherwise. This is embedded in to our values and we celebrate our differences and create awareness throughout the year.

🎉 Celebrating Success – We love to recognise people that go above and beyond with our Spotlight Award as well as having team celebrations and social events throughout the year.

☕️ Our culture - In the Motability office we “dress for our day”, it’s an incredibly welcoming and inclusive environment where we look to support your career, we offer a mini bus service from Harlow Town centre and station for those using public transport to reach us and there are plenty of free hot beverages for when you arrive.

💰 Pension – Up to 15%, inclusive of a 10% non-contributory addition and Motability matching your contributions up to 5%.

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, and we aim to be an employer of choice for candidates with disabilities.

As a Disability Confident Leader, we have committed to ensuring that disabled people and those with long term health conditions have the opportunities to fulfil their potential. We want to ensure everyone has the opportunity to perform their best when interviewing and when working with us, so if you require any reasonable adjustments that would make you more comfortable, please let us know so that we can do our best to support you.

To help us create an inclusive workplace we are committed to offering to interview every disabled applicant who meets the minimum criteria for the job.