Mortgage Post Closer / Loan Processor presso Stillman Bank Corp NA

Description

ABOUT US:

Stillman Bank is a local, community bank founded in 1882. Started in Stillman Valley, IL, we have grown to 6 locations throughout Ogle and Winnebago counties. Our organization is owned by shareholders and shareholder families, some of which span back 3 generations. Our Mission is to provide comprehensive financial solutions that support the well-being of our customers and strengthen the communities we serve.

ABOUT THE ROLE:

The Mortgage Loan Post-Closing Specialist / Loan Processor is responsible for ensuring mortgage loans are accurately processed, disbursed, and delivered in compliance with investor and regulatory requirements. This position oversees the full life cycle of a mortgage file — from processing and clearing conditions through post-closing, shipping, and final document review — supporting smooth operations and investor delivery for the mortgage department.

KEY RESPONSIBILITIES:

Loan Processing and Disbursement:

• Review loan files for completeness and accuracy; ensure all underwriting and closing conditions are cleared before disbursement.
• Prepare files for disbursement, including printing and obtaining signatures for approval certificates, Form 1008s, and related documentation as required.
• Disburse files and send mortgages for recording; handle payoffs on the day of disbursement as needed.
• Update loan data in MortgageBot to ensure accurate status and reporting.
• Communicate with loan officers, title companies, and other third parties to ensure timely completion of all pre-closing conditions.

Investor Shipping and Delivery

• Prepare files for shipment to investors including Freddie Mac, U.S. Bank, and Citizens Bank.
• Print shipping labels and contracts; upload all required documents to investor portals.
• Process files related to specialized programs such as FHA, DPP, IHDA, RD, and Habitat for Humanity.
• Pay applicable fees such as RD guarantee fees, MIP fees, or other investor charges.
• Send Freddie Mac Notes and Form 1034s to the Trust Department in Rockford.
• Upload all required documents and data to investors and ensure investor conditions are cleared.
• Coordinate funding for Freddie Mac and other service-released files; send “goodbye” letters for all service-released loans and ensure post-funding documentation is distributed appropriately.
• Notify the funding group upon receipt of investor funding and record the transaction on the log for upload to Synergy.

Post-Closing and Final Documentation

• Review and check in final documents to verify completeness and accuracy, including recorded mortgages and final title policies.
• Request corrections, re-recordings, or missing documents from title companies as needed.
• Upload all final documents and ensure files are marked post-closing complete in MortgageBot and Synergy.
• Coordinate with the Doc Imaging Department to ensure final files are imaged, reviewed for quality control, and stored appropriately in the vault.
• Perform quality control audits on closed loans and title policies for accuracy.
• Prepare Freddie Mac and other investor audits for the Department Manager’s review.
• Print and apply end-tab labels to physical loan files for organization and tracking.

Additional Responsibilities

• Process construction draws, send wires for draw disbursements, and update MortgageBot and Synergy accordingly.
• Manage releases of mortgage liens and prepare Adverse Action Notices for HMDA reporting purposes.
• Order supplies and maintain department inventory as needed.
• Pull and update paid-off files in MortgageBot, including expired DPP or Habitat for Humanity loans.

This is an on-site position working 40 hours per week, typically working from 8:00am - 5:00pm Monday thru Friday.

Work is done in a typical office environment, so employees are required to operate numerous types of office equipment. The position requires occasional standing, walking, lifting, carrying, bending, kneeling, stretching, and stooping are required. Some lifting up to 50 pounds required for coin bags. Hand and finger dexterity needed due to significant use of hands for cash and coin handling tasks. The ability to frequently view and read computer screens or paper documents.

Requirements

ABOUT YOU:

• High school diploma or equivalent required; associate or bachelor’s degree in business, finance, or related field preferred.
• Minimum of 2–3 years of mortgage loan processing and/or post-closing experience in a financial institution or mortgage lending environment.
• Familiarity with MortgageBot, Synergy, and investor delivery systems preferred.
• Strong understanding of mortgage loan documentation, investor delivery requirements, and regulatory compliance (TRID, RESPA, HMDA, etc.).
• Exceptional attention to detail, organizational, and time management skills.
• Strong communication and teamwork abilities.
• Proficiency in Microsoft Office and general office technology.

Core Competencies:

1. Accuracy & Quality Control: Ensures all loan documentation and investor submissions are complete and compliant.
2. Organization & Efficiency: Manages multiple files and deadlines in a fast-paced lending environment.
3. Collaboration: Works effectively with lenders, title companies, investors, and internal departments.
4. Accountability: Takes ownership of the loan process through post-closing completion.
5. Confidentiality: Protects sensitive borrower and loan information at all times.

ABOUT COMPENSATION AND BENEFITS:

We believe our employees are our greatest asset and deserve competitive pay and benefits. We regularly review our compensation and align our ranges with market data for our geography, industry, and institution size. 

• This is an hourly, non-exempt position with an expected pay range of $17.00 - $23.00. This is a best estimate of the pay range, but the hourly rate may be higher for candidates with direct experience in a similar role.  
• Paid time off is available up front, including paid vacation time, paid flex (personal) time, paid volunteer time off, and 11 paid holidays.
• We partner with Blue Cross Blue Shield of Illinois to offer 2 health plans, dental insurance, and vision insurance.
• The bank pays for short-term disability, long-term disability, and life insurance on your behalf. You can purchase additional life insurance for yourself, a spouse, or dependents at a group rate.
• Discretionary 401k match and profit-sharing contributions are made on your behalf once you have met the eligibility requirements.

EEO STATEMENT:

Stillman Bank is an Equal Opportunity Employer. We will consider applicants for our positions without regard to any category protected by applicable federal, state, or local law, including but not limited to: race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.