EXECUTIVE ADMINISTRATIVE MANAGER – Full-Time Eastern Long Island presso Marders

Position Overview

The Executive Administrative Manager serves as a strategic partner and high-level administrator, overseeing daily business operations, supporting executive decision-making, and ensuring organizational efficiency and effectiveness. This individual will manage the Owner’s priorities, streamline cross-functional communications, and drive accountability across departments. The ideal candidate is a seasoned professional with a strong background in luxury retail operations, financial administration, and executive-level support.

This role requires exceptional organizational, communication, and problem-solving skills, along with advanced proficiency in Microsoft Excel, QuickBooks, and CRM/ERP platforms. The Executive Administrative Manager will also act as a liaison between the Owner and department heads, ensure preparation and follow-through on key initiatives, and participate in strategic planning, financial tracking, and project management.

Key Responsibilities:

Executive & Administrative Support

• Serve as the primary administrative support to the Owner, ensuring seamless calendar coordination, email/call management, and task prioritization.
• Prepare briefing materials, executive summaries, and reports for meetings and events.
• Manage and attend all meetings on behalf of the Owner; coordinate agendas, take detailed notes, and ensure timely follow-ups.
• Organize travel arrangements, trade show attendance, and industry event participation.
• Oversee company sales leads and track performance to meet organizational goals.
• Other duties as required.

Financial Oversight & Reporting

• Coordinate personal and business financial matters in collaboration with the accounting team.
• Track budgets, expenses, and sales reports; generate forecasts and financial insights using advanced Excel functions.
• Maintain and reconcile financial data in QuickBooks and other accounting platforms.

Operational & Process Management

• Oversee the development and continuous improvement of operational processes and workflows.
• Monitor progress of long-term projects and company initiatives; ensure accountability and deadlines are met.
• Collaborate with department heads to align operations with company goals and resolve escalated issues.

Communication & Liaison

• Act as the Owner’s representative in internal and external communications.
• Maintain open and effective communication across all departments; ensure all staff and managers are aligned on priorities.
• Draft and manage correspondence, including sensitive or confidential materials.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or related field.
• 10+ years of experience in a senior-level administrative, operations, or chief of staff role in luxury or high-end retail.
• Deep understanding of retail operations: sales tracking, inventory, customer service, and financial performance.
• Expert-level proficiency in Microsoft Office Suite, especially Excel; experience with QuickBooks, CRM/ERP systems is required.
• Demonstrated ability to manage confidential information with discretion.
• Highly organized with excellent time management, communication, and interpersonal skills.
• Proven experience managing multiple projects, deadlines, and stakeholders in a fast-paced, dynamic environment.
• Willingness to work extended hours and travel as needed.

Ideal Candidate Traits

• Strategic thinker with a hands-on, solutions-oriented approach.
• High emotional intelligence and ability to interact with executives, staff, and clients with professionalism.
• Thrives under pressure and adapts quickly to changing priorities.
• Strong follow-through and a commitment to excellence.

Benefits:

Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, and qualification.  Salary range:  $140,000 - $200,000

Comprehensive benefits package, including health insurance, 401(k) savings plan with company match, and paid time off.

Opportunities for professional development and career advancement.

Relocation and housing assistance are available for the right candidate.

How to Apply:

Please submit your resume to:  [email protected].  Candidates must be able to work from our office in Bridgehampton, NY 11932.     No Remote Available    M/F/D/V  EOE

If you require alternative methods of application or screening, you must approach the employer directly to request this.