2025-26 Fall Play Assistant Producer presso Ellensburg School District 401

POSITION: Fall Play Assistant Producer

LOCATION: Ellensburg High School
REPORTS TO: Fall Play Producer / Activities Coordinator / Principal

Job Description

The Fall Play Assistant Producer supports the Producer in overseeing the non-artistic elements of the production. This position helps coordinate logistics, communication, and organizational tasks to ensure the production runs smoothly and students have a positive and educational experience. The Assistant Producer works closely with the Producer, Director, staff, students, and families, contributing to the management of scheduling, budgeting, facilities, and publicity, while fostering a safe and inclusive environment.

Essential Job Functions

Production Support

• Assist the Producer in coordinating auditions, rehearsals, performances, and strike.
• Track progress of sets, costumes, props, and technical elements to ensure deadlines are met.
• Support the Producer and Director in ensuring the production remains student-centered and aligned with school goals.

Communication and Coordination

• Help maintain clear communication among staff, students, parents, and volunteers.
• Serve as a point of contact for day-to-day questions or updates, escalating issues to the Producer when necessary.
• Assist with scheduling rehearsals and facility use.
  

Financial and Administrative Support

• Assist with purchasing, receipt submission, and record-keeping in compliance with ASB regulations.
• Help track expenses and revenues to ensure budget accountability.
• Support preparation of required reports and inventories.
  
  

Publicity and Ticketing

• Assist with publicity efforts, including programs, posters, and social media.
• Support the setup and management of ticketing systems and front-of-house operations.
  
  

Student and Volunteer Support

• Mentor and guide student officers, cast, and crew in collaboration with the Producer.
• Help coordinate parent and community volunteers.
• Promote teamwork, responsibility, and respect among all participants.
  
  

Compliance and Supervision

• Support adherence to school and district policies, safety standards, and ASB regulations.
• Assist with building access, supervision, and closing facilities during rehearsals and performances.
  
  

Minimum Requirements

• Must be 21 years of age or older.
• Must qualify to work in the proximity of children under the conditions of a WSP/FBI background check.
• Current First Aid/CPR certification (or willingness to obtain).
• Completion of required district trainings (Blood Borne Pathogen, Sexual Harassment, etc.).
  
  

Qualifications

• Knowledge of theatre production processes.
• Familiarity with stage management, technical theatre, or event coordination preferred.
• Strong organizational, communication, and collaboration skills.
• Ability to work positively with students, staff, parents, and community volunteers.
• Commitment to supporting a student-centered, inclusive production environment.

ACKNOWLEDGMENT: This Job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all-inclusive, and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein. The District reserves the right to add, modify, or exclude any essential or nonessential requirement at any time with or without notice. Nothing in this job description, nor by the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type.

Applicants of diverse backgrounds encouraged to apply.

Ellensburg School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance and Title IX Coordinator, Rhonda Schmidt, 509-925-8011, [email protected] ; Section 504/ADA Coordinator, Lori Gylling, 509-925-8115, [email protected] . Address for both coordinators: 1300 East Third Avenue, Ellensburg, WA 98926