
Administrative Assistant presso Coleg Sir Gâr and Coleg Ceredigion
Coleg Sir Gâr and Coleg Ceredigion · Carmarthen, Regno Unito · Onsite
- Junior
- Ufficio in Carmarthen
Key Responsibilities
- Provide general administrative and word processing support as directed by the Campus Manager, Assistant Campus Manager and / or Administrative Officer;
- Provide support to Faculty Managers and other College staff as agreed with the Campus Manager;
- Promote and deliver excellent standards of customer care service;
- Work closely with other support staff within the campus office, including caretakers;
- Perform financial functions relating to the collection of miscellaneous Campus income, issuing of petty cash, banking and completion of appropriate documentation;
- Perform Registry/Admissions functions to include giving advice and guidance to prospective and existing students, online enrolments including the taking of ID photographs;
- Undertake administrative duties for electronic tabling;
- Assist with compliance of examination procedures including on-line examinations;
- Undertake administrative duties relating to examination certificates;
- Input part time contracts onto computerised record systems;
- Collate and process all EMA documentation and activate payments weekly on the website;
- Assist with cost recovery courses, if required;
- Input data into various computerised record systems;
- Contact point for staff and students to report absences and report to relevant Faculties and Directorates;
- Process college vehicle bookings;
- Process internal room bookings;
- Provide support, when feasible, to the student transport administrative system;
- Provide a bilingual reception service for visitors, students and staff including receiving and distributing parcels;
- Sort and distribute campus mail
Skills, Knowledge and Expertise
- Welsh Oracy (Listening/Speaking) - Level 3/4 Essential
- Welsh Literacy (Writing/Reading) - Level 3/4 Essential
Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.
Essential
Qualifications:
Microsoft Office Word Processing Level 2 / Appropriate IT Qualifications
Experience:
Relevant administrative experience
Personal Attributes:
Good analytical skills
High degree of self-motivation
Diplomacy and tact
Ability to produce work of high quality
Ability to work under pressure
Ability to maintain strict confidentiality
Good interpersonal and communication skills
Ability to display confidence and establish positive relationships
Desirable
Experience:
A good understanding of relevant issues in Further and Higher Education
Benefits
- You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service.
- Extremely generous pension scheme with employer contributions of 20%.
- Award-winning professional learning and development programme.
- Cycle to work scheme
- Free on-site car parking
- Online and instore retail discounts