Deputy Clerk presso Thornton Township

Job Title: Deputy Clerk

Location: Thornton Township
Reports To: Township Clerk
Employment Type: Full-Time | On-site

Position Summary

The Deputy Clerk provides administrative and clerical support to the Township Clerk and assists with maintaining the official records of the Township. This position supports a range of municipal functions including recordkeeping, public meetings, elections, and general office management, all in compliance with applicable local and state laws.

Key Responsibilities

Administrative Support

• Assist the Township Clerk in day-to-day office operations
• Prepare and process correspondence, reports, and legal documents
• Respond to inquiries from residents, vendors, and public officials
• Maintain confidentiality and accuracy in all communications and records

Records Management

• Organize and maintain Township documents, ordinances, resolutions, and contracts
• Ensure proper indexing, filing, and accessibility of public records
• Process Freedom of Information Act (FOIA) requests in accordance with regulations

Meeting & Agenda Preparation

• Assist in the preparation of agendas, meeting packets, and legal notices
• Attend meetings when required and assist with recording and transcription of minutes
• Post meeting notices and documents in compliance with the Open Meetings Act

Elections Support

• Assist with election-related duties such as candidate filings and petitions
• Coordinate with the County Clerk and Election Authority as directed
• Maintain and distribute required forms and election notices

Public Service and Office Operations

• Issue permits, licenses, or certificates under the direction of the Township Clerk
• Provide front-desk support and assist residents with requests and questions
• Maintain a courteous and professional presence in all public interactions

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum 2 years of clerical or administrative experience, preferably in a government setting
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Knowledge of municipal procedures and the Illinois Open Meetings Act and FOIA is a plus
• Ability to work independently, maintain confidentiality, and manage multiple tasks

Work Environment

• Office environment with standard business hours; occasional evening work may be required for public meetings
• May require standing, walking, or lifting materials for meetings or filing