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Deputy Clerk en Thornton Township

Thornton Township · South Holland, Estados Unidos De América · Onsite

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Job Title: Deputy Clerk

Location: Thornton Township
Reports To: Township Clerk
Employment Type: Full-Time | On-site

Position Summary

The Deputy Clerk provides administrative and clerical support to the Township Clerk and assists with maintaining the official records of the Township. This position supports a range of municipal functions including recordkeeping, public meetings, elections, and general office management, all in compliance with applicable local and state laws.

Key Responsibilities

Administrative Support

  • Assist the Township Clerk in day-to-day office operations
  • Prepare and process correspondence, reports, and legal documents
  • Respond to inquiries from residents, vendors, and public officials
  • Maintain confidentiality and accuracy in all communications and records

Records Management

  • Organize and maintain Township documents, ordinances, resolutions, and contracts
  • Ensure proper indexing, filing, and accessibility of public records
  • Process Freedom of Information Act (FOIA) requests in accordance with regulations

Meeting & Agenda Preparation

  • Assist in the preparation of agendas, meeting packets, and legal notices
  • Attend meetings when required and assist with recording and transcription of minutes
  • Post meeting notices and documents in compliance with the Open Meetings Act

Elections Support

  • Assist with election-related duties such as candidate filings and petitions
  • Coordinate with the County Clerk and Election Authority as directed
  • Maintain and distribute required forms and election notices

Public Service and Office Operations

  • Issue permits, licenses, or certificates under the direction of the Township Clerk
  • Provide front-desk support and assist residents with requests and questions
  • Maintain a courteous and professional presence in all public interactions

Qualifications

  • High school diploma or GED required; associate’s or bachelor’s degree preferred
  • Minimum 2 years of clerical or administrative experience, preferably in a government setting
  • Strong organizational and time management skills
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Knowledge of municipal procedures and the Illinois Open Meetings Act and FOIA is a plus
  • Ability to work independently, maintain confidentiality, and manage multiple tasks

Work Environment

  • Office environment with standard business hours; occasional evening work may be required for public meetings
  • May require standing, walking, or lifting materials for meetings or filing

 

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