Assistant Manager Event Operations presso IATA

Employment Type: Permanent
Contract Duration: 

Why you will love working here

At IATA, we represent over 350 airlines worldwide, striving to make aviation safer, smarter, more sustainable, and inclusive.

• Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!

About the team you are joining

IATA Events provideorganizations active in air transport with an essential arena for insight,discussion and cooperation on industry-related issues. Your will join the IATAEvent Operations team as Assistant Manager Event Operations and therefore workin a fast pace, multi-disciplinary and diverse environment. If you haveexcellent organizational and communication skills, a high-level of initiativeand strong cultural awareness, enjoy engaging with internal and externalstakeholders and are interested in events and in the air transport industry, westrongly encourage you to apply to this position. You will report to the SeniorManager Event Operations, and will be supporting the administration, operationsand logistics of the annual global IATA events.

What your day would be like

• As an AssistantManager Event Operations, you'll play a pivotal role in delivering seamless andimpactful events. Your day will be dynamic and varied, including:
• Building andmanaging event registration websites using CVENT, ensuring a smoothattendee experience from start to finish
• Coordinating sponsor activities, from processing contracts to managingregistrations and ensuring visibility across all event touchpoints
• Handling venue and supplier logistics, including contracts, payments, andongoing coordination to keep everything on track
• Managing grants administration, ensuring accurate data coordination and timelyreporting
• Collaborating with internal stakeholders, incl. core teams and supportfunctions, aligning on event goals, deliverables, and timelines
• Overseeing host airline agreements in SAP and LCP, ensuring compliance andsmooth execution
• Maintaining the exhibitor portal, keeping content up-to-date and supportingexhibitor needs
• Producing and managing SPEX brochures, working closely with design and contentteams
• Providing on-site event support, being the go-to person for operationalexcellence during live events
• Tracking accruals and budgets, ensuring financial accuracy and transparency
• Drafting pre- and post-event communications, including “Know Before You Go”guides, event app content, and MC notes to ensure everyone is informed andengaged
  

We would love to hear from you if

You hold auniversity degree in a related field (marketing, event management, business)and you have 2-5 years of experience in a related field
You master MS Office (Excel, Word, PPT, etc.), and you have ideally knowledgeof SAP, Adobe - Creative Suite and HTML/SharePoint
You have experience working with CVENT registration platform
You can prioritize multiple projects, are highly organizational and can takecare of detailed administrative tasks
You easily adapt to workload and work under pressure with proactivity, positivemindset and problem-solving attitude
You have excellent English writing skills and good attention to details
You can travel on site of the events

Travel Required: Y