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Secretary I/II - Confidential presso Merced County, CA

Merced County, CA · Merced, Stati Uniti d'America · Onsite

49.108,00 USD  -  59.737,00 USD

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About the Department

Duties may include, but are not limited to, the following:

  • Maintains correspondence and data files including confidential and sensitive files.
     
  • Makes appointments and arranges details of conferences exercising discretion in committing the manager's time.
     
  • Gathers and distributes supporting data for meetings, projects, and reports.
     
  • Acts as recording secretary to departmental management meetings, county-wide committees or public advisory groups.
     
  • Takes notes, screens callers and visitors and personally assists those whose business does not warrant seeing the manager.
     
  • Answers a variety of questions requiring considerable tact and judgment.
     
  • Personally deals with complaints where possible.
     
  • Independently composes non-routine letters and memos requiring knowledge of the department's policies and procedures.
     
  • Types letters, reports, and other finished copy from oral instructions, rough drafts, dictation or marginal notes.
     
  • May follow up with other staff to ensure that deadlines are met.
     
  • Handles confidential information and matters of personal delicacy.
     
  • Processes travel requests, makes travel and accommodation arrangements.
     
  • Assists in the technical preparation and administration of the departmental budget and maintains budget and expense account records.
     
  • Takes action during the manager's absence and uses initiative and judgment to see that matters requiring attention are referred to delegated authority or handled.
     
  • Selects and/or makes recommendations for purchase of supplies and equipment.

Position Duties

SECRETARY I

Experience: Three (3) years of increasingly responsible general clerical, or secretarial experience.

Education: Formal training in secretarial skills from a business or community college may substitute for two (2) years of the required experience.


SECRETARY II

OPTION I

Experience: Four (4) years of increasingly responsible general clerical, or secretarial experience.

Education: Formal training in secretarial skills from a business or community college may substitute for two (2) years of the required experience.

OPTION II

Experience: One (1) year performing duties equivalent to Secretary I in Merced County.


Desirable for Secretary I/II: 

Typing Skills: Type at a corrected rate of 50 words per minute from clear copy.

Special Requirement: Some positions may require the ability to take dictation at a rate of 100 words per minute.

Minimum Qualifications

ESSENTIAL FUNCTIONS

  • Operate a personal computer and other modern office equipment.
     
  • Conduct research and develop appropriate correspondence.
     
  • Create correspondence, spreadsheets, and presentation materials using various computer software programs.
     
  • Establish and maintain filing systems.
     
  • Communicate effectively with others in person and over the telephone.
     
  • Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
     
  • Complete multiple priority projects with conflicting deadlines and under stressful conditions.
     
  • Maintain confidential information in accordance with legal standards and/or County regulations.
     
  • Frequent use of depth perception, peripheral vision and color perception.
     
  • Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects.
     
  • Occasionally kneel, bend, twist, squat, balance and crawl.
     
  • Frequent use of hand-eye coordination.
     
  • Frequent use of data entry device including repetitive hand and arm motion.
     
  • Occasionally lift and carry up to 40 pounds.
     
  • Normal dexterity, frequent holding and grasping.
     
  • Sit or stand for long periods of time.

  • Regular attendance is an essential function.

Knowledge of: 

  • Correct English usage, grammar, spelling, vocabulary and punctuation. 

  • Modern office methods and practices including filing systems, business correspondence, and reception techniques.
     
  • Basic research and survey methods.
     
  • Business report writing techniques.
     
  • Programming, operation and capabilities of various word processing machines.
     
  • Budget preparation, submission and monitoring procedures.
     
  • Principles of supervision and training.

Ability to:

  • Plan, organize, and complete work rapidly and efficiently.
     
  • Interpret and apply departmental policies, and rules.
     
  • Proofread written materials to identify errors in punctuation, spelling, and grammar.
     
  • Compose correspondence based on policy and guidelines.
     
  • Take dictation or notes for long periods of time or when numerous people are speaking.
     
  • Keep complex records and prepare reports.
     
  • Meet the public and high level officials in situations requiring tact, diplomacy, and poise.
     
  • Plan, organize, coordinate, and supervise the work of others as required.
     
  • Effectively represent a Department, Board or Commission in situations requiring tact, diplomacy and poise.
     
  • Establish and maintain effective working relationships.

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