Facilities Coordinator (part-time) presso Aspire Chicago

Description

Do you enjoy keeping things running smoothly behind the scenes? Are you a hands-on problem solver with an eye for detail? Join Aspire’s mission-driven team as our next Part-Time Facilities Coordinator!

As a Facilities Coordinator (Part-Time), you’ll be the go-to person for ensuring that Aspire’s facilities—23 Community Homes and 3 buildings across Lake and Cook Counties—operate safely, efficiently, and effectively. You’ll support daily facility operations, manage vendor communications, and help us keep everything clean, compliant, and in working order.

This is an ideal role for someone who thrives in a dynamic environment, loves variety in their day, and takes pride in being the “go-to” for all things facilities-related.

What You’ll Be Doing:

Facilities Operations & Maintenance

• Track maintenance requests and schedule service visits
• Support preventative maintenance documentation and reporting
• Monitor cleanliness standards across Aspire’s buildings
• Manage facility files and work orders using Facility Tree

Vendor Coordination & Financial Support

• Track and reconcile work orders and invoices
• Maintain Service Level Agreements (SLAs) to ensure invoicing accuracy
• Help coordinate vendors to deliver timely, cost-effective services

Safety & Compliance

• Support compliance with safety policies and facility procedures
• Track supplies and assist in procurement as needed
• Conduct basic site walkthroughs to identify maintenance or safety issues

Requirements

What You Bring to the Role:

• High School diploma or GED (Required) 
• 2+ years of experience in facilities coordination, maintenance support, or related field
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Valid driver’s license and a good driving record

Skills That Set You Apart:

• Clear communicator—both written and verbal
• Collaborative and professional demeanor
• Detail-oriented with the ability to multitask and prioritize
• Adaptable and dependable—ready to jump in where needed

Aspire is thrilled to be recognized in the top 50 (!) of the 100 Most Inspiring Workplaces in North America and Globally! It also received the People First Certification from Inspiring Workplaces.