Receptionist presso Quintessa Marketing

About Us

Quintessa Marketing is a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Results, innovation, and a commitment to exceptional service drive our team. As we continue to scale, we are expanding our front office team to ensure operations reflect the professionalism and excellence that define our brand.

Our Core Values

We’re looking for a team member who lives and works by our values:

• Purpose — You believe in the mission of helping clients get the justice they deserve.
• Resilience — You remain calm and clear-headed under pressure.
• Accountability — You take ownership of your work and outcomes.
• Success Driven — You look for every opportunity to add value.
• Excellence — You pride yourself on clear communication, detailed documentation, and effective processes.

Role Summary

The Receptionist at Quintessa Marketing serves as the first point of contact for clients, visitors, and callers, ensuring a welcoming atmosphere and smooth day-to-day front desk operations. This role requires a personable, detail-oriented professional with exceptional communication and multitasking skills who embodies the company’s values.

Key Responsibilities

Front Desk & Administrative Support

• Greet and welcome visitors in a professional, friendly manner.
• Respond to basic inquiries and provide accurate information.
• Maintain a clean, organized, and presentable reception area.
• Schedule and confirm appointments and meetings as needed.
• Assist with executive meeting arrangements, including ordering or picking up food and beverages.
• Perform daily accounting bank deposits.
• Manage building badge requests and maintain security sign-in logs.
• Submit building maintenance tickets as needed.
• Coordinate with other departments to ensure seamless office operations.

Office & Vendor Management

• Order and maintain inventory of office supplies and vending machine items, monitoring usage to minimize overages.
• Serve as liaison with vendors, including coffee service, Culligan water, and document shredding providers.
• Maintain the 3rd-floor conference room calendar and bookings.

Human Resources Support

• Conduct initial HR candidate prescreen calls and schedule interviews.
• Assist in auditing call recordings (“clip calls”).
• Assemble and distribute new hire welcome bags.
• Set up new hire desks, including ordering and organizing supplies.

Employee Engagement

• Coordinate and circulate birthday and anniversary cards.

Breakroom & Kitchen Area Maintenance

• Ensure shared breakroom and kitchen areas (3rd, 4th, and 5th floors) are clean, stocked, and welcoming.
• Wipe down counters and surfaces regularly.
• Empty dishwashers on the 3rd and 4th floors each Friday.
• Perform light upkeep of the coffee machine, including refilling supplies and ensuring maintenance schedules are followed.
• Restock coffee, tea, paper products, utensils, and related supplies.
• Conduct weekly refrigerator clean-outs (Fridays).• Monitor cleanliness and address minor issues (e.g., spills, trash overflow); escalate larger issues to facilities or vendors.

Other Duties

• Perform additional job-related tasks as assigned to meet the needs of the organization. 

Required Skills & Experience

• Education: High school diploma or equivalent required.
• Experience: Prior receptionist or front desk experience preferred.
• Communication: Excellent verbal and written communication skills with the ability to interact professionally at all levels.
• Organization: Strong organizational and time management skills; able to balance multiple priorities effectively.
• Customer Service: Warm, approachable, and service-oriented demeanor.
• Technical Aptitude: Proficiency with Microsoft Office Suite, Google Workspace, phone systems, and CRM software preferred.
• Professionalism: Consistently maintains a professional appearance, demeanor, and discretion with confidential information.

Compensation & Benefits

• Salary: Competitive and commensurate with experience (salary range available upon
• request).
• Health Benefits: Comprehensive medical, dental, and vision coverage.
• Time Off: Generous paid time off and paid holidays.
• Growth: Professional development and learning opportunities.

Physical & Environmental Requirements (ADA Compliance): Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to remain in a stationary position for extended periods.
• Frequent use of hands and fingers to operate a computer keyboard, phone, and office equipment.
• Ability to lift and move office supplies or packages up to 20 lbs.
• Occasional walking, bending, and reaching within the office environment.
• Work performed primarily in a professional office setting.

Equal Employment Opportunity Statement

Quintessa Marketing is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. We prohibit discrimination and harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable federal, state, or local laws. We comply with all applicable laws, including Title VII of the Civil Rights Act, the Americans with Disabilities Act (ADA), the Age Discrimination in Employment Act (ADEA), the Equal Pay Act, the Genetic Information Nondiscrimination Act (GINA), and the Oklahoma Antidiscrimination Act. All employment decisions are based on job-related qualifications, merit, and business needs. Work Authorization Applicants must be currently authorized to work in the United States on a full-time basis. Quintessa Marketing is unable to sponsor employment visas or work authorization at this time.

To be considered for this role, we kindly request you fill out our Culture Index Survey at the link provided below. https://go.cultureindex.com/p/bgGEa7OJGj