International Administrative Assistant presso NP Dodge Real Estate

Job Summary:

The International Administrative Assistant is responsible for providing administrative support directly to our client contact.  

Essential Functions:

• Oversee day-to-day relocation activity from initiation through completion, using internal systems to track progress and flag issues. 
• Maintain accurate, real-time data dashboards for HR, Payroll, and business stakeholders on relocation activity and trends. 
• Review relocation agreements and Transfer Proposals to ensure alignment with mobility policy and cost projections. 
• Serve as a key liaison between internal stakeholders (Recruiters, HR, Payroll) and external vendors (relocation and tax service providers). 
• Manage service requests and updates via internal systems (e.g., SDSK tickets), ensuring transparency and timeliness. 
• Coordinate expense and tax reporting to ensure proper payroll treatment and compliance. 
• Support ongoing process improvement projects, including input into system enhancements and vendor service evaluations. 
• Contribute to cyclical and strategic projects such as year-end compensation, mobility policy reviews, and change initiatives. 
• Maintain accurate and timely records and data entry in SAP.
• Participate in special projects as necessary and perform other duties as assigned.
• Demonstrates company core values.
• Reliable attendance and timeliness when reporting to work and in completing work.
• Interacts well with others.

Education/Experience/Qualifications:

• Experience with Microsoft Word and Outlook, as well as general database use.

Required Skills / Abilities:

• Possesses a strong desire to serve others.
• Works well in a multi-cultural environment.
• Strong written and oral communication skills.
• Ability to manage multiple priorities, meet deadlines, and manage last minute requests.
• Able to work with numbers quickly and accurately.
• Dependable, flexible and reliable.