PT Administration & Community Engagement Assistant (SARF) presso San Antonio River Foundation

GENERAL SUMMARY

The San Antonio River Foundation is seeking a creative, organized, and proactive individual to support administration, park reservations, marketing, and community engagement activities. This position is ideal for someone who enjoys juggling tasks, has an eye for design, and values environmental stewardship and cultural programming.

Reports to: Admin & Community Engagement Manager 
Contract Type: 1099 Independent Contractor
Initial Term: 3-month probationary contract
Contract Renewal: Full Contract till June 30, 2026 followed by annual contract renewal beginning July 1, 2026 based on performance and funding
Hours: 10–20 hours per week
Pay: $18-22 per hour (depending on experience)
Location: Hybrid – weekly in office meetings in addition to work from home, and in-person support at Confluence Park and outreach events.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Park Reservations and Program Coordination:

• Facilitates Confluence Park reservations and supports programs, projects, and events along the San Antonio River and its tributaries, including Confluence Park and San Pedro Creek Culture Park, the Mission Reach, Museum Reach, and Southern Basin.
• Develops and implements strategies to increase Confluence Park and other facility reservations and revenue.
• Create annual reservation orientation materials for internal keyholders to ensure consistent use of park spaces and resources.
• Coordinate the annual deep cleaning of Confluence Park and monitor ongoing maintenance needs, including signage updates and bulletin board event postings.
• Clarify and document operating procedures for opening and closing the park, including cleaning protocols and facility readiness.
• Support office and storage organization to maintain efficient and accessible workspaces
• Coordinating with security officers for events
• Coordinate and implement photo permits for Confluence Park
• Builds, maintains, and expands relationships with the public and local, regional, and national partners.
• Maintains SARF internal and external programmatic and reservation calendars.
• Maintain that the website is up to date and facilitates with webmaster as needed.
• Communicates with park reservation points-of-contact, event organizers, and program partners.
• Leads walkthroughs and tours of facilities as they relate to park reservations and programs.
• Provides operational functions before, during, and after SARF programs and events, including set up and breakdown (folding tables, chairs, pop-up tents, etc.).

Administrative Support

• Answer phones and manage incoming communications
• Maintain digital filing systems via SharePoint
• Manage and update CRM (Bloomerang)
• Receive and sort physical mail
• Assist with donor letters, printing and event mailings
• Maintain and update calendars and meeting appointments
• Add constituents to database from outreach events
• Assists Executive Director and staff with general office management

Board Support

• Schedule Board and Committee meetings via Outlook & Teams
• Track RSVPs and attendance
• Distribute meeting materials
• Support setup and virtual recording (Microsoft Teams)
• Maintain Board Directory and order name tags
• Help plan staff & board retreats, holiday parties, and other internal events

Marketing & Communications Support

The ideal candidate will bring skills related to—or a strong willingness to learn—the following areas:

• Use Meta / Facebook.business for social media advertising
• Scheduling Posts for Instagram and Facebook via Notion and Meta
• Create engaging content for visuals for social media (especially via Canva & Adobe Suite)
• Write professional newsletters to donors and community members
• Support the creation of flyers, blog posts, Facebook events
• Update website news sections
• Take initiative in identifying marketing gaps or content needs
• Creating / Editing Video Content

What We’re Looking For:

• Self-starter who thrives in an independent work environment
• Excellent communication skills (written and verbal)
• Strong problem-solving skills and creativity
• Experience with Canva is required
• Familiarity with Microsoft Office Suite required
• Notion and Adobe Suite, video editing a plus
• Comfortable engaging with the public at outreach events
• Organized, responsive, and enthusiastic about art, ecology, education, and recreation

SUPERVISORY REQUIREMENTS

• This position does not directly supervise any employees.

MINIMUM QUALIFICATIONS

Required Education and Experience

• An Undergraduate Degree from an accredited college or university or any combination of education, training, and three (3) years of experience related to non-profit office administration, communications, special event management, program support and facilitation, or related fields.

Required Licenses or Certifications

• None 

☒  Must have and maintain a valid driver’s license and an insurable driving record.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this position.

• Thorough knowledge of principles and practices of duties described; Must be well-organized and manage time efficiently with little supervision; Must have the ability to exercise initiative, judgment, tact, and diplomacy in a variety of public contact situations; Ability to manage multiple tasks and priorities simultaneously in a fast-paced environment and produce the desired results; Proficiency in Microsoft Office suite (PowerPoint, Word, and Excel), Adobe Creative Suite, Canva, and or other similar programs and software, with demonstrated ability to prepare well-designed and formatted documents and presentations; Has an understanding of principles related to equity, diversity, inclusion, and community engagement; A passion for connecting people to parks and the outdoors with a multicultural perspective.

LANGUAGE AND REASONING SKILLS:

• Ability to provide excellent customer service; Ability to understand written or oral instructions: read, analyze and interpret documents, instruction manuals, policies, and procedures is essential; English language proficiency is required, and Spanish language proficiency is appreciated; Excellent written and verbal communication skills including speaking in front of groups, on the phone, and via email; Strong interpersonal skills are essential to maintaining effective working relationships with elected officials, agency representatives, civic groups, employees, and members of the general public.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Work Environment and Physical Effort: (check the appropriate box:)

Sedentary: Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Medium: Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

Heavy: Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.