Hybrid Temporary WAMU Operations Coordinator presso American University
American University · Washington, Stati Uniti d'America · Hybrid
- Junior
- Ufficio in Washington
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University
Department:
Time Type:
Full time
Job Type:
FLSA Status:
Non-ExemptWork Modality:
Union:
Job Description:
Summary:
The Temporary WAMU Operations Coordinator supports the Human Resources and Finance functions. These two functions regularly interact, and this role provides the connective thread between these functions. The position will assist, and coordinate workflows related to revenue accounting, accounts receivable systems, internal revenue controls, expense reimbursements and other administrative duties for WAMU employees. The Coordinator will also support and administer WAMU’s Human Resources programs to include, executing Workday processes, drafting communications, and collaborating closely with AU-HR to ensure employee questions are answered with a customer-service mindset. The coordinator will be supervised by the CHRO and the Managing Director, Finance and Administration.
Essential Functions:
1.) Finance
Accounts Receivable and Revenue Postings: Handles a wide variety of support duties to enhance the effectiveness of the office. Assists with corporate underwriting receivables processes, including working with internal software systems. Assists with grants and restricted giving receivables and income postings, check deposits and credit card processing.
Accounts Payable and Expenditures: Assists with vendor payables process, including vendor on boarding, invoice review and approval, travel and expense reimbursements, and related systems. Assists with WAMU community compliance with AU’s corporate credit card platform, including new cardholder onboarding and monthly expense reviews. Works with the Assistant Director as necessary to remediate non-compliance issues.
Financial Reports and Analysis: Assists in the production of financial reports, revenue forecasts and related analyses for use in Station budget planning and business analysis. Supports monthly budget to actual reporting by serving as a secondary contact for expense budget questions and attends monthly meetings for WAMU expense budget managers as required.
2.) HR Duties
Human Resources – Customer Service: Serves as a point of contact for employees by providing accurate and timely responses to routine questions regarding pay, benefits, and other HR related issues. In collaboration with the HR Generalist and CHRO, coordinates recruitment, onboarding and offboarding processes through initiating and tracking completion of Workday tasks and internal SOPs that support operational excellence..
Human Resources – Talent Program Support: Under guidance of CHRO, drafts employee communications for talent programs and distributes to identified audiences. Supports HR programs and special projects that enhance employee engagement and culture. Ensures internal HR drives are maintained and organized. Maintains spreadsheets and systems for various HR metrics and reports. Other duties as assigned.
Position Type/Expected Hours of Work:
Full-Time.
40 hours per week.
This is a temporary full-time position for one year.
Salary Range:
$26.50 - $36.50 per hour.
Required Education and Experience:
High school diploma or equivalent.
Less than 1 year of relevant experience in supporting business operations, preferably in a non-profit environment.
Preferred Education and Experience:
Associate's degree or equivalent.
Business degree or certifications applicable to the work.
1-3 years of relevant experience.
Work Authorization/Security Clearance:
Yes.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.
Other Details
Hiring offers for this position are contingent on successful completion of a background check.
Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
American University is an E-Verify employer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email [email protected].
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
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