Hybrid Accounting Data Entry Clerk presso FEEDING NORTHEAST FLORIDA

Description

Title: Accounting Data Entry Clerk Job Group Category: Non-Exempt Type: Part-Time

Unit: Finance & Accounting Schedule: To be determined Hours: 20 hours per week

Direct Reports: None Reports to: Accounting Manager 

About Feeding Northeast Florida:

Feeding Northeast Florida (FNEFL) is the region’s largest nonprofit (501c3) food bank and hunger relief network. FNEFL provides nutritious foods and other essential goods to those in need and strives to improve the quality of life for people living in and around Northeast and North Central Florida by addressing food insecurity, poverty and poor health. Alongside out network of food distribution, agency and community partners, the Food Bank provides food resources and hope to help all people living in our 12-county service area (Alachua, Baker, Bradford, Clay, Duval, Flagler, Gilchrist, Levy, Nassau, Putnam, St. John’s and Union) who struggle to feed themselves and their families. Feeding Northeast Florida works daily to find solutions to address the issues of food insecurity and poverty through awareness, advocacy, education, and action in ways that promote dignity, respect and empowerment. For more information, visit www.feedingnefl.org

Position Summary:

This position ensures the integrity of Feeding Northeast Florida’s donor data by administering all functions of the donor database including maintenance, security, reports, training, gift entry, and quality control. Under the direction of the Senior Accounting Manager, this position develops and implements the full and accurate utilization of the donor database to maximize results-oriented fundraising and relationship management across the organization.

Principal Duties and Responsibilities:

Works with and supports Philanthropy Department to maintain donor records in Bloomerang, Feeding Northeast Florida’s CRM tool/donor database.

Manages entry of donor biographical and financial data, including financial donations, pledges, in-kind gifts, events, interactions, staff tasks, and development and stewardship/cultivation activities related to development, grants, and marketing communications.  

Generates detailed reports to prepare accurate mailing lists and e-mailing lists for external facing departments e.g. development, marketing communications, volunteers.  

Under the direction of the Accounting Manager, serves as lead resident expert on Bloomerang and performs periodical data maintenance, such as data imports, quality control, and data audits. 

Ensures seamless integration of donor data to and from various applications and external sources, including but not limited to Feeding America, Network for Good, MailChimp, corporate matching gift organizations, and virtual food drive “crowdfunding” sites. Serves as day-to-day liaison with these external sites/vendors.

Works seamlessly with Finance Department to ensure timely and accurate income processing and entry of monetary and in-kind donations into Bloomerang.

Audits all financial donations to ensure accurate tracking, acknowledgment, and reconciliation with Finance Department.

Works collaboratively with finance, development, grants, marketing communications, in-kind warehouse receiving staff to ensure accurate gift entry, tracking, and acknowledgment of all in-kind gifts.

Prepares all acknowledgement letters and gift receipting for CEO signature, stuffing, and mailing.

Collaborates in the planning, development, and deployment of new data solutions.

Develops, maintains, and updates database documentation, trains staff and volunteers, and enforces data entry guidelines to ensure data quality and consistency; develops and implements process improvements as needed.

Performs special projects/other related work as required.

Works occasional evenings and weekends for food bank events.

Job Qualifications:

1-3 years’ experience in data entry, donor services, gift processing, reporting, analysis.

Impeccable attention to detail, high level of accuracy in data entry, and strong analytical skills.

Self-motivated professional with effective organizational and interpersonal skills.  

Ability to work independently and as a team member with other staff and members of the community. 

Must demonstrate high proficiency in MS Office suite, particularly MS Excel and MS Word.

Effective planning, organization, and time management skills including the ability to support and prioritize multiple projects.

Candidate must be eager to learn and able to contribute to a positive work environment.

Interest/experience in hunger relief a plus. 

Valid driver’s license and Insurance.

Successfully pass drug test.

Work Environment:

This position is in an office/warehouse environment and requires a flexible schedule and travel to accommodate FNEFL events. Work is performed indoors and outdoors with regular exposure to all weather conditions. In instances of a federal, state, or local declared emergency, FNEFL is typically considered an essential service and emergency responder; all employees may be called in to perform regular or emergent duties.

Physical Demands:

The ability to perform the following physical activities are necessary in the performance of this job: Sit and use a computer for long periods of time; use a computer to accomplish the duties of the position (including typing and seeing); read and write in English; think strategically, communicate expectations, and establish priorities. The physical demands and work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The above job description is not an exhaustive list of duties, responsibilities, and skills of the position. Incumbents will follow any other instructions and perform other related duties assigned by their supervisor.