Hybrid PROPOSAL COORDINATOR presso Nox Group

As a Proposal Coordinator, under the guidance of the Proposal Director, your primary function will be to support, develop or coordinate the preparation of proposals for RFQs/RFPs, resumes, prequals, and marketing collateral (printed and digital) across our construction enterprise for Nox Group. Assignments are deadline-driven, so the qualified candidate must have the ability to remain agile, set priorities, take ownership of projects, work efficiently, and provide a consistent level of high quality. To be successful in this role, the candidate must be able to multitask, allocate appropriate time to tasks, and be confident gathering pertinent information from all levels of the organization. Our teammates thrive in a collaborative environment and contribute creative ideas to develop a variety of content.

Responsibilities

• Assists the pursuit team in developing winning themes and key strategy elements for proposals at the earliest stages of the business development process.
• Analyzes Request for Qualifications (RFQs) and Requests for Proposals (RFPs) to develop and implement deliverable matrix, outline, and requirements.
• Supporting the overall pursuit process and initiating kick-off meeting that includes the full pursuit team.
• Work closely with marketing, proposal team, pursuit leader, and other subject matter experts (SMEs) to develop overall proposal submission materials that meet the specific requirements of the RFQ and RFP.
• Collaborates closely with marketing and graphic designers to develop on-brand, representative messaging and graphics as needed.
• Creates and maintain lists of action items required for proposal completion in our project management software, completing and/or tracking completion throughout the process.
• Proactively interfaces with the pursuit team and SMEs throughout the pursuit process to ensure deadlines are being met, deliverables are being received and reviewed, and changes are implemented on time.
• Organizes and facilitates draft reviews, review meetings, and draft recoveries.
• Coordinates the overall production schedule of the final proposal deliverable.
• Performs quality control checks and edits for compliance, grammar, and readability.
• Performs organization and close-out of the Business Development network files and folders.
• Interacts daily with functional departments in support of all proposal development requirements.
• Assist with CRM database and maintaining the data integrity of all data.
• Assist with our marketing DAM software to maintain up to date creative assets.
• Ability to design and produce graphics that invoke action and convey messaging.
• Assist with boilerplate template information.

Qualifications

• You are talented with words and have an eye for design—able to write and create unique, engaging content.
• You are an effective verbal and written communicator with an emphasis on quality and accuracy.
• You are an active listener who absorbs information, asks questions, and can translate this information into written form with confidence.
• You can maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
• You have an advanced skillset for using Microsoft Office and Adobe Creative Suite Programs
• You have a strong understanding of the marketing landscape and have a true interest in staying on top of new trends, techniques, and best practices.
• You exercise creativity: someone who can constantly generate/source ideas and can tap into resourcefulness to get things done effectively.
• You are self-motivated and can manage multiple projects, ensuring things are done effectively, well-organized and on time under tight deadline in a detail-oriented environment.
• You actively share work in progress and embrace the team’s feedback.
• You are a Team Player: you are a positive contributor in the creative process and can work closely with others to execute the marketing teams’ objectives.
• You have a Growth Mindset: you’re always looking to improve, grow, and educate yourself, whether it’s your marketing skills or personal goals.

Education/Certifications

Bachelor's degree in marketing, communications, journalism, or related field preferred

Safety Level

All applicable policies including drug test and background check will apply. This position also requires the ability to lift up to 25lbs.