Accounting Specialist chez Cogent Analytics

KEY RESPONSIBILITIES 

• Maintain accurate, up-to-date financial records in QuickBooks, including all journal entries and general ledger activity. 

• Process accounts payable, including entering and coding vendor bills and issuing timely payments. 

• Process accounts receivable, including generating customer invoices and requests for deposits. Tracking, following up, and documenting activities as they relate to outstanding payments.  

• Creating orders in QuickBooks after order is approved by client.  

• Reconcile bank accounts, credit card statements, and other accounts on a monthly basis. 

• Track and categorize business expenses accurately and consistently. 

• Assist with payroll processing and ensure related entries are recorded correctly. 

• Support month-end and year-end close processes, including preparing supporting schedules for the CPA. 

• Prepare routine financial reports and summaries (e.g., P&L, balance sheet, cash flow) for ownership/management review. 

• Monitor cash flow and flag discrepancies, unusual transactions, or issues needing attention. 

• Maintain organized, audit-ready financial documentation and filing systems, both digital and physical. 

• Communicate professionally with vendors, clients, and financial institutions regarding billing and payment matters. 

• Ensure compliance with internal financial policies, procedures, and applicable accounting standards. 

• Support the preparation of information needed for tax filings, working alongside outside tax preparers as needed. 

REQUIRED QUALIFICATIONS 

• 2-3 years of professional bookkeeping or accounting experience, required. 

• Hands-on proficiency with QuickBooks (Online and/or Desktop), required. 

• Solid working knowledge of core bookkeeping principles: accounts payable/receivable, bank reconciliations, and general ledger maintenance. 

• Strong proficiency in Microsoft Excel. 

• High level of accuracy and attention to detail. 

• Strong organizational skills and the ability to manage multiple priorities and deadlines. 

• Trustworthy and discreet in handling confidential financial information. 

• Clear, professional written and verbal communication skills. 

• Ability to work independently with minimal supervision. 

• High school diploma or equivalent required. 

• Must clear a background check 

PREFERRED QUALIFICATIONS 

• Associate's or Bachelor's degree in Accounting, Finance, or a related field. 

• QuickBooks certification. 

• Prior bookkeeping experience in a small business, creative services, or design/production environment.