At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of civil, structural, and geotechnical engineering. Recognized as one of the Best Places to Work and Top 10 Hottest Engineering Firms in the US by Zweig Reports and featured in Inc. 5000’s Top 250 for our staggering 1,748% growth, we’re proud of what we’ve built and where we’re headed.
We’re allergic to bureaucracy, thrive on innovation, and embrace data-driven decisions. If you love collaboration, creativity, and a fast-paced environment, we might just be your perfect match!
Why You’ll Love Working Here
A supportive, dynamic, and innovative team culture
Opportunities for growth and career development
A chance to make an impact on a rapidly growing organization
About the Role
The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of their office, in offices across multiple U.S. locations. This position manages a wide range of operational and administrative tasks, contributing to a productive and positive work environment for all employees. The ideal candidate will be a highly organized, meticulous, and resourceful individual with excellent communication and interpersonal skills. This is a part-time role.
What You’ll Do
Office Operations and Administration:
Oversee and manage the daily operations of the office
Serve as a point person for the office and manage different vendors
Partner with HR to update and maintain office policies
Manage all company assets
Maintain the office budget by tracking all office expenses and ensuring timely payment
Manage all office-related projects
Workplace Experience and Event Management:
Managing office and executives’ calendars
Planning, coordinating, and executing all office events
Fostering a positive work environment and facilitating collaboration between team members
Coordinating all safety and mandatory inspections, ensuring compliance with local health and safety regulations
Team Support and Coordination:
Aid with onboarding new employees
Support various departments with administrative and clerical tasks as needed
Work hand-in-hand with the IT department to troubleshoot and ensure proper functioning of all office systems
“Must-have” profile of the successful candidate includes:
Proven experience as an Office Manager, Facilities Manager, Hotel Manager, or similar role
High school diploma or equivalent
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)
Experience managing vendor relationships
Experience with event planning
Exceptional organizational and time management skills with the ability to prioritize tasks effectively
Proactive and problem-solving mindset
Strong attention to detail
Strong people skills with a professional and friendly demeanor
Excellent written and verbal communication skills
Discretion and ability to manage confidential information
Ability to work independently with minimal supervision
“Nice-to-have” profile of the successful candidate includes:
Associate or bachelor’s degree in business administration or related field
Knowledge of CRM and Project Management systems is a plus
Previous experience with fleet management and/or equipment management
Proven track record of working on projects that involve multiple levels of the organization
Basic understanding of HR functions
Additional Information
If you are ready to join a rapidly growing organization with a supportive team culture, ANS is the place for you!
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