Maintenance Adminstrator chez Prestage

Description

Position Summary

The Maintenance Administrator provides administrative, organizational, and reporting support to the Maintenance Department. This position is responsible for maintaining employee records, attendance tracking, training coordination, department communications, scheduling support, reporting, and maintenance system administration. The Maintenance Administrator serves as a key resource for supervisors, technicians, and management by ensuring accurate records, effective communication, and efficient administrative operations within the department.

Essential Duties and Responsibilities

Administrative Support: Provide administrative support to Maintenance Supervisors, Superintendents, Technicians, and Department Management. Prepare and maintain department documents, spreadsheets, schedules, logs, reports, and checklists. Employee Records & Staffing Administration: Maintain staffing records, process employee changes, and coordinate onboarding needs. Attendance & Leave Tracking: Track attendance, PTO, FMLA, leaves, and related records. Training & Compliance Coordination: Coordinate training schedules and maintain completion records. Department Communications: Prepare and distribute communications, notices, schedules, and announcements. Scheduling Support: Assist with maintenance project, shutdown, and holiday scheduling. Maintenance System Administration & Reporting: Support ClickMaint administration, reporting, KPI tracking, and work order records. Cross-Functional Coordination: Coordinate with HR, Training, Operations, Safety, and Parts departments.

Qualifications

High School Diploma or GED required. Associate degree preferred. Minimum two years of administrative experience in manufacturing, industrial, maintenance, or operations environments preferred. Strong Microsoft Office, organizational, communication, and reporting skills.

Physical Requirements

Ability to sit, stand, walk, and use a computer for extended periods. Ability to occasionally lift up to 25 pounds.

Work Environment

Primarily office-based within a manufacturing facility with occasional interaction in maintenance and production areas.