Administrative Assistant / Receptionist chez O'Hagan Meyer

Description

We are a growing Fresno office of a national law firm seeking a professional, service-oriented Receptionist/Admin to serve as the first point of contact for clients, visitors, attorneys, and staff. This individual will play a key role in maintaining a polished, welcoming office environment while supporting day-to-day administrative and operational functions. As we prefer to promote from within, the ideal candidate will be interested in learning new skills and eventually moving into a litigation assistant role.

The office currently includes 7 attorneys and is projected to continue to grow. This role requires someone who is organized, proactive, discreet, and comfortable wearing multiple hats in a small-office setting.  This is an excellent opportunity for someone who enjoys being the operational hub of a professional office.

Front Desk & Client Experience

•  Serve as the first point of contact for clients, vendors, and visitors
•  Answer and route incoming calls in a professional and courteous manner
•  Manage conference room scheduling and prepare rooms for meetings
•  Coordinate visitor logistics (parking validation, building access, refreshments)
•  Maintain a polished and welcoming reception area

Office Administration & Operations

• Assist with document scanning, copying, and formatting as needed
•  Provide administrative support to attorneys and staff as needed
•  Coordinate incoming and outgoing mail, courier services, and deliveries
•  Work with records team to organize and save the Firm’s digital files in document management system
•  Manage office supply inventory and vendor relationships
•  Assist with onboarding logistics for new hires (workspace setup coordination with IT and facilities)
•  Liaise with building management regarding maintenance and access
•  Assist with office event coordination and occasional staff gatherings
•  Support expense reports and invoice processing
•  Calendar coordination and scheduling support when requested
• Opening and closing matters when requested

Compliance & Confidentiality

• Handle sensitive information with discretion and professionalism
•  Adhere to firm policies and procedures

O'Hagan Meyer PLLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

O'Hagan Meyer PLLC participates in E-Verify.

Requirements

Required Skills & Abilities:

• Proficient with Microsoft Office Suite (Word, Excel and Outlook)
• Proficient with Adobe PDF
• Excellent interpersonal and customer service skills
• Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
• Ability to work in fast-paced environment
• Excellent organizational skills and strong attention to detail.
• Must be good with computer systems and able to learn new programs quickly.
• Excellent verbal and written communication skills.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times. 

*The Office Administrative Assistant is required to be in-office five days per week.

Salary range: $20 to $23 per hour

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources