Administrative Assistant chez HOATalent

Description

HOATalent is hiring on behalf of Community Property Management

ROLE: Administrative Assistant
SALARY: $40,000 - 50,000
LOCATION: Columbia, MO

About Us:

At CPM Gateway, we’re all about people; the communities we serve and the teammates we get to work with every day. For over 35 years, we’ve been helping neighborhoods, condos, and HOAs thrive across Missouri and Illinois, but what really sets us apart is how we do it: with transparency, trust, and a good sense of humor along the way. We take our work seriously, but not ourselves, because community should feel welcoming, and so should your workplace.

Life at CPM is about more than just checking boxes. Our clients stay with us for years because they feel the difference, and that same care extends to our employees. Whether you’re solving problems, lending a hand to a resident, or brainstorming new ways to make life easier, you’ll be part of a team that values collaboration, laughter, and making an impact. If you’re looking for a place where your ideas matter, your work makes a real difference, and you can enjoy the people around you, CPM Gateway is the place to be.

Requirements

Position Overview
We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day office and administrative operations. This role plays a key part in ensuring smooth internal workflows, maintaining organized records, and providing consistent support to leadership, team members, and external stakeholders. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

This role is ideal for someone who is action-oriented, organized, and committed to supporting operational excellence through strong administrative execution.

Key Responsibilities

• Provide daily administrative support to managers and team members
• Maintain and update internal records, files, and documentation systems
• Prepare reports, correspondence, and meeting materials
• Manage incoming and outgoing mail, including sorting and processing
• Track administrative tasks and help manage workflow backlogs
• Support general office organization
• Maintain professional communication with internal teams, leadership, board members, clients, or homeowners (as applicable)
• Take on additional administrative duties as assigned

Qualifications & Experience

• 2+ years of administrative, customer service, or related experience preferred
• Experience in property management, community association management, or a similar industry is a plus
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong customer service mindset
• Comfortable working with routine, process-driven tasks
• Ability to manage high workload volume and ask questions when clarification is needed
• Dependable, proactive, and able to work effectively as part of a team

Benefits

Compensation & Benefits

• Health, dental, and vision insurance options
• 11 days PTO
• 401(k) with 4% match