Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical, and pharmaceutical industries.
Our product lines include ultra-low emission burners, gas and liquid flaring systems, and hazardous waste incineration systems.
Headquartered on a 230-acre campus near Tulsa, Oklahoma (USA), Zeeco operates a modern, debt-free facility housing a 66,000 sq. ft. (6,132 m²) manufacturing unit and one of the world’s largest combustion research and testing centers.
With subsidiaries in Houston (USA), the United Kingdom, South Korea, India, Saudi Arabia, and Japan, Zeeco fosters innovation, challenges the status quo, and rewards performance.
Role Overview:
The Vendor Manager (Expediting) is responsible for ensuring the timely and quality-compliant delivery of complex process plant equipment such as pressure vessels, heat exchangers, and skid packages used in the Oil & Gas industry. This role serves as a critical interface between vendors, procurement, production, engineering, quality, and clients to proactively identify risks, expedite materials and fabrication activities, and ensure adherence to project schedules and quality standards.
Key Responsibilities:
Monitor and expedite sub-vendors supplying raw materials (plates, forgings) and bought-out items such as valves, instrumentation, and critical components.
Track vendor production schedules and ensure alignment with project delivery milestones and critical path requirements.
Conduct or coordinate field expediting visits to vendor facilities to verify actual progress against planned schedules.
Follow up on engineering clarifications, material procurement status, free-issue materials (FIM), documentation readiness, packing lists, and dispatch readiness.
Identify supply chain risks such as material shortages, fabrication delays, or resource constraints, and implement recovery or mitigation plans.
Review fabrication drawings and guide vendors on optimal fabrication sequencing to ensure first-time-right execution.
Production Coordination (Internal & External):
Coordinate closely with internal production, procurement, and engineering teams to ensure fabrication milestones (cutting, forming, welding, NDT, testing, coating) are achieved as per schedule.
Ensure timely availability and progression of critical quality and engineering documentation, including ITPs, welding procedures, MDR documentation, and quality records, to avoid dispatch delays.
Monitor fabrication progress and proactively address any deviations from the project timeline.
Project Reporting & Stakeholder Management:
Provide regular progress updates and expediting reports to Project Engineering and Project Management teams, highlighting risks and mitigation plans.
Coordinate with third-party inspectors (TPI), client representatives, and quality teams to ensure inspections and hold points are completed without impacting schedules.
Maintain effective communication with vendors while ensuring accountability and adherence to commitments.
Logistics & Dispatch Coordination:
Ensure readiness for dispatch by coordinating completion of final documentation, inspection clearances, packing, and logistics arrangements.
Track transition of equipment from fabrication completion to shipment, ensuring timely vehicle placement and dispatch.
Support project close-out activities by ensuring completeness of vendor documentation and delivery records.
Required Qualifications & Experience:
Experience: 4 to 8 years of relevant experience in vendor expediting, vendor management, or production coordination within the fabrication of process plant equipment for Oil & Gas, petrochemical, or related industries.
Education: Degree or Diploma in Mechanical, Production, Fabrication Engineering, or a related discipline.
Industry Exposure: Hands-on experience with fabrication of pressure vessels, heat exchangers, structural skids, or similar engineered equipment.
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