Administrative Assistant - Operations chez Murray Company Mechanical Contractors

Description

Come grow with us...

At Murray Company, how we operate is defined by shared values that are 100 years in the making - Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community. As a part of Murray Company, you'll build long-term wealth by enjoying employee-ownership, great compensation, health & wellness benefits, and matched 401K retirement plan.

Position Summary

The Administrative Assistant is responsible for supporting critical operational functions that ensure regulatory compliance, efficient procurement processes, and accurate systems administration. This role oversees company vehicle records, driver licensing programs, and transportation permits while maintaining compliance with DOT, CHP BIT, and hazardous material regulations. Responsibilities include maintaining emergency plans, facility security systems, and office equipment coordination. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring compliance, operational efficiency, and high-quality support for internal stakeholders.

Location: Cypress, CA 90630

Key Responsibilities

Fleet, Transportation & Regulatory Compliance

• Maintain complete records for company vehicles, assigned drivers, DMV registrations, and employee licenses (DMV Pull Notice Program).
• Manage DOT, CHP BIT, and transportation permit files (Caltrans, City and County of Los Angeles).
• Prepare and process DMV registration requests, documentation, and appointment scheduling.
• Maintain Business Emergency Plan, hazardous waste permits, and annual CERS applications.
• Update and maintain the Procurement Manual, Master Vendor Listing, Annual Agreements, and O&M Manuals/Archives.

Procurement, Vendor & Contract Administration

• Assist Operations Manager with vendor and contractor sourcing and identification, administration of annual maintenance contracts.
• Process purchase orders, equipment invoices, and parts/repair documentation; forward invoices to Accounts Payable.
• Assist in researching and sourcing potential vendors of security systems and facility components; maintain Alarm access user list.

Operations and Administrative Support

• Assist Operations and Purchasing Managers with daily operations, special projects, and departmental procedures.
• Monitor ERP system (COINS) for operations and purchasing daily reports.
• Maintain department tracking spreadsheets (fleet, vendors, permits, etc.).
• Monitor weekly project billing reports for accuracy and timeliness.
• Maintain copier inventory and usage tracking; manage monthly toner inventory.
• Coordinate and monitor copier service requests and vendor support.
• Support operations and purchasing team members through cross-training operations and purchasing team members.

Qualifications

• Proficiency with Microsoft Excel, Word, and database/spreadsheet tracking systems.
• 3+ years of experience in operations support, procurement, fleet administration, or regulatory compliance.
• Experience with ERP or purchasing systems. COINS ERP experience a plus.
• Prior experience in construction, utilities, transportation, or regulated industries preferred.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at a time.
• Must have sufficient eyesight to read printed and digital documents.
• Able to travel as needed.

Compensation

$22.00 - $25.00 per hour

Total Rewards

Murray Company offers a generous total rewards package to include an Employee Stock Ownership (ESOP) contribution annually on top of a discretionary cash bonus program. Additional benefits include a 401(k) + matching, 100% company-paid medical coverage for employee (up to 2/3 for family), company provided life insurance, optional vision and dental insurance, and more.

Murray Company 3rd Party Recruiter Engagements

Murray Company does not accept unsolicited resumes or candidate profiles from third-party recruiting agencies or individual recruiters in response to job postings. Resumes submitted to any employee of Murray Company without a signed agreement by an officer of the company (or his or her delegate) AND without the express written agreement by the Talent Acquisition or Human Resources function to engage in a search on behalf of the company will become property of Murray Company. Verbal or written commitments from any other member of Murray Company will not be considered binding terms. Murray Company will not pay a fee to any third-party recruiting firms or individual recruiters that have not coordinated their recruiting activity through the Talent Acquisition or Human Resources function.