Senior Administrative Analyst chez US Federal Solutions

Description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.

Senior Administrative Analyst

US Federal Solutions – Federal Protective Service, Region 2

US Federal Solutions is seeking a Senior Administrative Analyst to provide full-spectrum administrative and analytical support to the Federal Protective Service in Region 2. This role supports the Protective Security Officer (PSO) Program and works closely with CORs, the PSO Operations Officer, and regional leadership. The analyst helps guide daily operations, strengthens business processes, and supports contract administration activities that keep mission-critical security services running smoothly.

Responsibilities

• Provide direct support to the Regional Director, Deputy Regional Director, and the management team.
• Review requirements from federal customers, help shape service needs, and prepare cost estimates, SWAs, and requisitions in FFMS.
• Support CORs with contract administration activities, including monitoring hours worked, reviewing vendor timesheets, tracking training and qualifications, and assisting with contract closeouts.
• Conduct initial invoice reviews, identify discrepancies, update burn-rate spreadsheets, and prepare receiving tickets and invoice receiving reports.
• Track and report operational data, including prohibited items, post visits, inspections, vehicle operations, incident reports, MegaCenter data, purchase card activity, and supply usage.
• Compile, assess, and present data stored in LEIMS and other FPS systems for operational briefings and performance monitoring reports.
• Prepare, edit, and route correspondence, meeting minutes, and other communications on behalf of the front office.
• Manage CATT actions, support employee work plans in USA Performance, and provide input for administrative and management process improvements.
• Assist with travel coordination, WebTA support, payroll reporting, and IT or equipment inventories.
• Interact daily with CORs and other supervisory officials to ensure workload priorities are met.
• Maintain confidentiality and handle sensitive law enforcement and contracting information appropriately.

Requirements

Qualifications

• Bachelor’s degree required.
• At least 10 years of administrative, analytical, or federal contracting support experience.
• Strong understanding of the Federal Acquisition Regulation and federal contract administration.
• Skilled in gathering, assessing, and analyzing program data to support decision-making.
• Advanced proficiency with Microsoft Word, Excel, Access, and PowerPoint.
• Strong written and verbal communication skills, with the ability to support leadership and staff across multiple levels.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.