Project Sourcing Specialist chez Rubicon

Job Title: Specialist, Project Sourcing 

Location: Remote/Hybrid - USA

Reports to: Key Account Manager

Department Name: Account Management

Job Types: Full Time, Non-Exempt

Position Summary

The Project Sourcing Specialist is responsible for building both vendor and customer relationships. Reporting to the Key Account Manager, you will play a crucial role in managing projects including team projects and those for Rubicon’s key accounts.

Essential Duties & Key Responsibilities

• Rapidly develop an in-depth knowledge of the waste and recycling industry in the US, including Leadership in Energy and Environmental Design (LEED) requirements for projects .
• Complete bids and awards for project customers as well as Key Account clients, insuring timeliness and margin protection/growth.
• Manage projects from start to finish including sourcing, awards, service requests, and billing questions.
• Resolve day-to-day escalated requests relating to vendor performance and client issues for current projects.
• Assist other team members with assigned tasks as applicable. 
• Resolve vendor invoices issues to ensure date accuracy and timely billing.  
• Confirm deliveries and removals for projects. 
• Ability to travel and/or work onsite as needed.
• Performs other duties as assigned or apparent.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Experience & Qualifications:

• High school diploma required.
• Bachelor’s degree preferred.
• 2+ years of experience in customer service roles.
• Strong knowledge of bidding and price negotiation techniques.
• Proficiency with Microsoft Office, with a focus on Excel.
• Excellent presentation, communication, and facilitation skills.
• Strong organizational and project management skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional interpersonal skills, with the ability to interface effectively with stakeholders at all levels of the organization.
• Strong customer service orientation with the ability to handle inquiries and requests efficiently and professionally.
• Attention to detail and a commitment to accuracy in all aspects of program management.
• A proactive, can-do attitude with a willingness to take ownership of tasks and drive them to completion.
• Ability to work independently while also being a team player who thrives in a collaborative environment.
• Discretion and trustworthiness in handling sensitive information and supporting high-level strategic initiatives.
• Travel and/or onsite work will be on an as needed basis.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time.
• Frequent use of a computer requires fine motor skills and hand-eye coordination.
• Ability to sit for extended periods while working from home or a designated workspace.
• Ability to perform tasks that require sustained attention and focus.
• Occasional lifting of materials up to 25 pounds.
• Travel to attend team meetings may be required.
• To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.
• A quiet, distraction-free workspace is required for maintaining productivity.
• Collaboration with team members may occur through virtual meetings and communication platforms.

About Rubicon

Rubicon is a digital marketplace for waste and recycling, and provider of innovative software-based solutions to businesses and governments. Rubicon has created a new industry standard by using technology to drive environmental innovation. The company helps turn businesses into more sustainable enterprises, and neighborhoods into greener and smarter places to live and work. Rubicon helps its partners find economic value in their waste streams and confidently execute on their sustainability goals.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for Environmental Social and Governance (ESG) both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices