Assistant General Manager chez Peachtree Group

The Assistant General Manager (AGM) at Embassy Suites Gulf Shores Beach Resort is responsible for overseeing the day-to-day operations of the Front Desk, Housekeeping, Engineering, and Food & Beverage departments. The AGM is committed to providing exceptional guest service while ensuring a clean, safe, and welcoming environment. This role involves managing operational efficiency, maximizing service levels, controlling expenses, and ensuring compliance with company policies and standards. The AGM will also support the front-of-house operations, assisting in staffing, training, and monitoring departmental performance.

Key Responsibilities:

1. Guest Service & Satisfaction:

   • Respond promptly and professionally to all guest requests, complaints, and accidents, whether presented at the Front Desk, through reservations, comment cards, letters, or phone calls.
   • Investigate and resolve issues, ensuring guest satisfaction by following up to ensure resolution and continual improvement.
   • Handle special requests, VIP guests, and emergency situations to ensure an exceptional experience for all guests.

2. Revenue & Occupancy Management:

   • Review daily room revenue and occupancy reports to maximize revenue and occupancy rates.
   • Monitor and analyze variances, track the daily house count, and manage the credit card report to ensure smooth operations.
   • Work with the General Manager to optimize pricing strategies and implement revenue management tactics.

3. Team Management & Scheduling:

   • Prepare and manage team member schedules in accordance with the business forecast, payroll budget guidelines, and productivity requirements.
   • Ensure proper staffing levels across all departments, ensuring high performance while maintaining labor cost controls.
   • Provide leadership and support to staff, promoting a positive work culture and high team morale.
   • Assist with the recruitment, interviewing, hiring, and training of new team members to maintain staffing levels and high-quality service standards.

4. Front Office Operations:

   • Oversee all aspects of the front office system, including software maintenance, report generation, and system analysis.
   • Ensure efficient check-in/check-out processes, accurate billing, and effective guest communication.
   • Assist with the coordination of guest services across departments to ensure seamless guest experiences.

5. Safety & Compliance:

   • Be knowledgeable about the hotel’s accident prevention program, safety committee initiatives, and the communication of safety standards.
   • Conduct department meetings to educate staff on safety procedures, accident prevention, and emergency protocols.
   • Investigate, report, and follow up on all employee and guest accidents, ensuring proper documentation and corrective actions are taken.
   • Enforce and maintain safety standards to prevent accidents and promote a safe environment for guests and employees.

6. Financial Oversight:

   • Assist in monitoring and controlling departmental expenses, ensuring alignment with budgeted guidelines and company standards.
   • Work with department heads to achieve operational goals, enhance service quality, and drive efficiency.
   • Prepare reports and assist with financial analysis, identifying opportunities to reduce costs and improve profitability.

7. Operational Support:

   • Provide on-site leadership and support for the Front Desk, Housekeeping, Engineering, and Food & Beverage departments, ensuring smooth and effective operations.
   • Troubleshoot issues, resolve conflicts, and provide guidance to department managers and team members as needed.
   • Assist the General Manager in strategic planning, decision-making, and operational initiatives.

8. Other Duties:

   • Perform additional responsibilities as requested by the General Manager to support the overall operation and success of the resort.
   • Ensure that all policies, procedures, and brand standards are adhered to at all times.

Qualifications:

• Previous experience in hotel or resort management, with a focus on front office operations, guest service, and departmental oversight.
• Strong leadership, communication, and interpersonal skills.
• Ability to analyze financial reports, manage budgets, and drive operational improvements.
• Knowledge of safety regulations, accident prevention programs, and hotel management systems.
• Proficiency with hotel management software and Microsoft Office applications.
• Ability to work under pressure, manage multiple priorities, and provide solutions in a fast-paced environment.
• Flexible schedule, including weekends, holidays, and evening shifts as required.

The Assistant General Manager plays a vital role in ensuring the overall success of the resort, driving guest satisfaction, optimizing operational performance, and supporting the General Manager in strategic initiatives. This is a leadership position requiring strong organizational skills, excellent guest service abilities, and a commitment to achieving hotel goals.