Assistant Director for Budget & Purchasing Services chez Columbia Basin College (WA), WA

About the Department

The Assistant Director for Budget & Purchasing Services plays a key leadership role in the administration of procurement and purchasing services across the college. Reporting to the Director for Budget & Purchasing Services, this position is primarily responsible for ensuring the delivery of responsive, strategic, and compliant purchasing services that meet institutional needs. In addition, the Assistant Director supports campus budgeting processes and financial planning efforts. The position ensures adherence to public procurement laws and college policies while helping to build a culture of efficient, customer-oriented service and resource stewardship.

This position reports to the Director for Budget & Purchasing Services

The salary range for this position is $77,946-$86,159

This position is receiving applications until November 30, 2025 at 11:59 PM PST. The College will conduct initial interviews with selected candidates via Zoom and will conduct on-campus interviews with finalists.

Position Duties

• In support of the Director, lead the daily operations of the Purchasing department to ensure timely, efficient, and compliant procurement of goods and services;
• Serve as a subject matter expert on purchasing policies, procedures, and public procurement laws; advise departments on best practices and regulatory requirements;
• Assist in the solicitation process for procurements including Requests for Proposals (RFPs), Requests for Quotes (RFQs), and other sourcing methods;
• Maintain and strengthen vendor relationships to support competitive pricing, product/service quality, and campus-wide purchasing goals;
• Develop, implement, and monitor internal controls and documentation standards for all purchasing activities;
• Provide guidance and support to campus departments on procurement planning, specification development, contract negotiations, and vendor management;
• Collaborate with the Director to support the integration of budgeting and purchasing activities into broader financial planning efforts, including forecasting and expenditure analysis;
• Support budget development processes by advising departments on procurement timing, pricing, and cost projections;
• Coordinate purchasing system configurations and data accuracy in collaboration with Finance, IR and IT teams;
• Identify and implement opportunities to improve purchasing workflows, reduce costs, and increase operational efficiency;
• Plan and deliver training for campus stakeholders on budgeting and purchasing procedures, tools, and financial literacy topics;
• Supervise and provide performance management for assigned staff, including mentoring, training, and task oversight;
• Perform other duties as assigned. 

Minimum Qualifications

• Associate degree in Accounting, Finance, Economics, Business or related fields from an institutionally accredited college or university; and 
• Advanced knowledge of principles, practices, and techniques related to procurement.
• Two (2) years of government or public procurement experience
• One (1) year of budget experience in government or public institutions;
• Demonstrated experience leading diverse teams

Competencies:

Leadership: Lead through influence, rather than authority, and take ownership and accountability for the area of responsibility and decisions made; demonstrate confidence within area of expertise – promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;

Conceptual Thinking: Have the ability to understand a situation or problem by identifying patterns or connections, and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning, and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think “outside the box”;

Oral & Written Communication: Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Project Management: Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;

Quality & Technical Skills: Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others; and demonstrate accuracy and thoroughness;

Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities;

“Shared Commitments”/Teamwork: Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the "Shared Commitments" culture, (e.g., treat each other with dignity and respect, hold each other accountable, celebrate each person’s contributions); and

Support for Diversity, Equity & Inclusion: Reflecting CBC's mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting; demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth.

Other Qualifications

This is a twelve (12) month per year, full-time exempt position. It is an overtime exempt position with general work hours of Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands. This appointment includes evenings, weekends and some travel.

CBC offers excellent medical/dental insurance, life insurance, long-term disability, paid leave, retirement plans, and a variety of benefit options. Please view the “Benefits” tab for comprehensive benefits information.

Successful candidates must meet the following requirements:

• Provide proof of lawful permanent residency or other appropriate work authorization as required by the Immigration Reform Control Act of 1986.
• Disclose any substantiated findings or any ongoing investigations related to sexual misconduct as required by RCW28B.112.080.
• Pass a criminal background check. Note: information learned during the criminal background check will not necessarily preclude employment but may be a factor in eligibility for the position.
• Verify education at the time of hire. 
• Maintain an alcohol-free and drug-free workplace during employment.

Other Job Elements

The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Work Conditions

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including the ability to move materials weighing up to 5 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required more than 75% of the work period while operating equipment such as computer keyboard, calculator, and standard office equipment.

Work environment includes office and other settings as appropriate. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

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