Administrative Officer 2 (PCN 216026) chez State of Alaska, AK

About the Department

The Division of Community & Regional Affairs is recruiting for an Administrative Officer 2 located in Anchorage!

• The Division of Community and Regional Affairs (DCRA) is hiring an Administrative Officer 2—a role ideal for those passionate about putting their administrative expertise to work for Alaskans.
• This position oversees budgeting, travel, payroll, procurement, property management, and serves as the agency’s HR manager.
• The role supports DCRA’s constitutional and statutory mandates by ensuring smooth and efficient operations with minimal supervision.
• The incumbent supervises one Administrative Assistant and one Publications Specialist, collaborating with leadership to support a growing team of community-focused professionals.
• Manages a $18.8 million annual budget and supports administering DCRA’s $1 billion grants and disaster recovery fund portfolio.

Our organization, mission, and culture: 
The Department assists the Governor’s vision for Alaska with a focus on outcomes, an efficient use of Alaska’s abundant resources, and putting individual Alaskans before bureaucracy.

The Division of Community and Regional Affairs promotes strong communities and healthy economies by providing information, technical assistance, financial assistance, and other capacity building resources to communities.

Benefits of joining our team: 

At DCRA, you will be joining a team of employees who demonstrate a high level of initiative, excellent interpersonal skills, ability to adapt to a changing environment, and an interest in working with rural Alaska communities.

The Administrative Officer 2 position offers part-time telework and a flexible work schedule.

The working conditions you can expect:

The candidate will be part of a dynamic team of professionals who enjoy working with the rural communities they serve. The office is located on the 16th floor of the Atwood building and covered parking in the Linny Pacillo parking garage is provided.

Who we are looking for:

• Working knowledge of the State of Alaska's budget practices, procedures and terminology, including the use of the Alaska Budget System (ABS), IRIS Financial and Procurement (FIN/PRO), IRIS Human Resource Management (HRM), and Workplace Alaska (WPA). 
• Considerable knowledge of administrative processes necessary to support the operations of an agency, such as fiscal and accounting practices; procurement and property management; payroll and human resources.
• Ability to work effectively in high-stress situations, analyze complex issues accurately, using sound judgment to take prompt, appropriate actions and recommendations.
• Is thorough when performing work and conscientious about attending to detail.
• Skilled at adapting to changing priorities and working on multiple projects with overlapping or conflicting schedules, while remaining organized and accurate.
• Displays a high level of initiative, works with minimal supervision and demonstrates responsible behavior.   
• Experience interpreting, applying, and explaining Alaska Administrative Manual, bargaining unit contracts, and established policies and procedures.
• Ability to effectively and professionally communicate with others, both verbally and in writing.
• Proficiently uses computers and software applications, specifically Microsoft Office Suite, Adobe Acrobat, IRIS FIN, IRIS HRM and ALDER to accomplish work.

Position Duties

Any combination of education and/or experience that provides the applicant with competencies in 

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.   

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.  

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Minimum Qualifications

At time of application, please include these items:

• Three (3) professional references and their daytime contact information.  Two (2) references should be from a past or current supervisor.  No personal references will be accepted;
• Copies of your last three (3) performance evaluations.  If performance evaluations are unavailable, please provide letters of reference;
• Education transcripts/copies of degree (if used to meet the minimum qualifications); and
• One (1) originally authored writing sample.

SPECIAL NOTICE:

May require in-state or out-of-state travel to attend trainings.

EDUCATION
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.  (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
 
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
 
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.  For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
 
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to [email protected].
 
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Other Qualifications

For specific information in reference to the position please contact the hiring manager at:
 

Nichole Tham, Division Operations Manager

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